Procurement Specialist

2 days ago

Red Bank, New Jersey, United States OceanFirst Bank Full time
Job Summary

At OceanFirst Bank, we are committed to fostering a culture of respect, professionalism, and diversity. As a Procurement Specialist, you will play a critical role in ensuring the bank's procurement processes are efficient, effective, and compliant with regulatory requirements.

Key Responsibilities

Maintain and update company supplier contracts and related records in the Vendor Management System.
Implement and maintain contracting and procurement procedures in compliance with the Bank's Procurement Policy and Vendor Management program.
Assist internal lines of business with vendor onboarding and termination activities.
Provide training to new users on the effective use of vendor management software tools.
Administer the centralized procurement process through a strategic partner and procure supplies through alternate vendors as needed.
Coordinate with Lines of Business to monitor contract service level commitments to ensure satisfactory performance of service providers.
Advance the Bank's efforts to reduce resource consumption and promote sustainability.
Liaise with key suppliers to review inventory levels, consumption trends, and pricing to make recommendations as appropriate.
Assist the Finance Department with the review and execution of purchase requests received from various departments and invoice reviews, as necessary.

Requirements

Knowledge of principles and practices of vendor management, project management, and procurement.
Strong organizational and problem-solving skills.
Strong communication skills.
Proficiency in Microsoft Office Suite, including advanced Excel skills.
Demonstrated ability to ensure compliance with established policies and procedures.
Ability to issue a Request for Proposal, evaluate bids, and make a recommendation on contract award.
Ability to understand banking rules, regulations, and operations and apply them accordingly.
Ability to gather, compile, and present data.
Proven ability to multi-task in a fast-paced environment with attention to detail.

Education and Experience

Associate's Degree in Business, Accounting, Supply Chain Management, or related field preferred. Equivalent experience in related fields considered.
2+ years' experience in Vendor Management, Procurement, or related work experience.
Frequent external contacts with vendors and internal lines of business, as well as internal coordination with administration.
Maintains frequent interaction with all internal customers, including coordination with executive management for procurement initiatives.
Office environment. Ability to operate a computer. Ability to communicate in order to exchange simple to complex information with individuals and groups. Ability to travel throughout the Bank's footprint.

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