Accounts Payable Clerk

1 month ago

Memphis, United States MSP Diesel Solutions Full time
Summary Description:
The Accounts Payable Specialist is responsible for day-to-day financial transactions including accounts payable, reconciliations and other financial issues.  Daily duties include bookkeeping, record keeping, and financial reporting.  The Accounts Payable Specialist is responsible for maintaining the Accounts Payable Processing System; ensures all expenses are accurately recorded and properly documented.  The Accounts Payable Specialist must be able to work independently and possess attention to detail. 

Major Duties and Responsibilities:
  • Receives and Processes accounts payables using accounting software
  • Verifies the accuracy of vendor invoices and confirms that the correct general ledger code is used
  • Establishes and maintains relationships with new and existing vendors
  • Sets up new vendors in the accounting system when applicable
  • Ensures bills are paid in a timely and accurate manner to ensure discounts and rebates 
  • Conducts pre-audits to ensure accuracy of the general ledger and assists as necessary with annual audits and brings discrepancies to Upper Management
  • Corresponds with vendors, maintains updated vendor profiles, and responds to vendor inquiries 
  • Data enters invoices and bills to ensure timely payments for outstanding credits
  • Compares purchase orders, prices, and terms of payment
  • Investigates and resolves issues that are associated with the processing of purchase orders and invoices
  • Processes transactions and performs accounting duties such as recording journal entries and reconciling accounts 
  • Uses General Ledger Account codes to record invoices, vouchers, expense reports, and check requests to the appropriate general ledger account
  • Reconciles account transactions with the general ledger
  • Prepares batch check runs and ACH transactions
  • Generates payments to vendors on a routine schedule according to specified guidelines and matches the checks with the appropriate backup and mails checks accordingly
  • Monitors outstanding accounts payables and follows up with management
  • Maintains vendor files, distributes accounting documents, records and reports
  • Ensures required documentation is received, (e.g., W-9) is current and in compliance will all applicable tax requirements
  • Communicates effectively in a professional, courteous, timely manner with vendors and internal customers
  • Performs other tasks as required by Upper Management.

Qualifications and Job Requirements: 
  • Bachelor’s or associate’s degree in accounting or related field is a plus
  • 2+ years of experience as an Accounts Payable Clerk is required 
  • Prior experience in an automotive industry is a plus
  • High School Diploma or GED Equivalent is required
  • Ability to speak and listen effectively 
  • Customer Service experience
  • Numeric abilities and problem solving skills
  • Excellent interpersonal and team management skills
  • Excellent organization and project management skills
  • Strong attention to detail and quality output
  • Analytical Thinker and Attention to Detail
  • Excellent written and verbal communication skills
  • Proficient with computers

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