Office Coordinator Receptionist
1 week ago
Office Coordinator / Receptionist
Direct Hire
Phoenix
Are you a highly organized, proactive professional with a knack for multitasking and customer service?
We are seeking an Office Coordinator / Receptionist to be the welcoming face of the company and support the general office and sales teams.
This role requires someone who thrives in a dynamic environment, enjoys problem-solving, and takes pride in keeping things running smoothly. If you're detail-oriented, tech-savvy, and ready to make an impact, we want to hear from you
General Office Duties:
First Point of Contact: Greet all visitors warmly and assist with luggage drop-off, shuttle or car service, conference room setup, and meal orders.
Phone System Management: Answer calls and manage the phone system, contacting the provider for any issues.
Vendor Coordination: Liaise with cleaning crews, landscapers, pest control, and maintenance services, obtaining CFO approval when necessary.
Conference Room Coordination: Monitor and manage the calendar, ensuring technology is working and adequately documented.
Travel Arrangements: Plan and arrange business travel, including flights, hotels, and other logistics.
Office Supplies: Track and replenish office supplies, submitting a monthly list to Accounting.
Sales Team Support: Set up and clean up for all meetings and presentations, including ordering food.
Accounting Assistance: Support the accounting department as needed.
Key Skills:
MS Office - Word, Excel, Outlook, and Teams
Strong organizational and multitasking abilities.
Excellent communication and customer service skills.
Experience with managing calendars and scheduling.
Excellent benefits and growth opportunities.
This posting is not designed to cover or include a comprehensive list of duties.
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