Administrative Assistant I

2 months ago

Apopka, United States Community Health Centers Full time $16
Responsibilities: 
  • Ability to meet deadlines and prioritize along with good organizational skills. 
  • Proficiency in the following Microsoft Office Applications: Word, Excel, and Outlook.
 Other requirements:             
  • Able to work flexible hours as needed.  

A career at Community Health Centers offers a unique opportunity to join a team that makes a real impact in our community every day, by improving individuals' health while enhancing their quality of life.  Top Reasons to Work at Community Health Centers:
  • No weekends for the majority of our centers, 10 Paid Holidays and early Fridays.
  • A great benefits package that includes healthcare coverage, paid time off, paid holidays, retirement plan, and more.
  • Competitive compensation with advancement opportunities and tuition / training reimbursement.
  • Awarded “Best and Brightest Companies to Work for in the Nation” for 5 consecutive years.
  • Awarded “Top 100 Workplaces for Growing Families” by Orlando Sentinel.
  • Modernized and attractive health centers, that patients love.

Job Summary:To provide administrative assistance and clerical support for internal customers.Primary Responsibilities and Specific Duties: Documents and Reports:
  • Manage, type, copy and distribute correspondence, memos, agendas and reports.
  • Take minutes at meetings as required.
  • Arranges meetings as directed by Center Leaders.
  • Schedule meeting space at center and maintain calendar of same.
  • Prepare meeting space to include room and refreshment set up and break down.
  • Set up and maintain filing system.
  • Set up and maintain filing system.
  • Provides clerical support for center, including but not limited to:
  • Preparing on-boarding schedules.
  • Certified mail.
  • Preparing letters for providers.
  • Opens and sort mail for center including scanning to patient charts and incoming medical records.
  • Run errands to include purchasing lunches, preparing for CHC special events, and monthly center recognition.
  • May assist with end of day closing of center.
  • Order/maintains adequate supply of office supplies, patient brochures, and complaint and compliment forms.
  • Keep inventory of Reach Out and Read books and send order requests as needed.
  • Enters office and medical supply order into electronic requisition system. Receives and verify delivery orders.
  • Assists with submission of Information Services requests and Facility Work Orders.
  • Prepares expense reports for credit card charges and travel expenses for Center Leaders.
  • Performs other duties as assigned.

Qualifications:  Education:                             
  • HS Diploma required.  
  • Advanced education in executive assistant or secretarial program is preferred as well as any other advanced studies in a related field.
Experience:                           
  • Minimum of 2 years prior experience in a similar or related field.
  • Proficiency utilizing the following Microsoft Office Applications required: Word, Excel, and Outlook.
Certification/Licensure:        
  • None.
Special Skills:            
  • Good written and verbal communication skills. 
  • Ability to meet deadlines and prioritize along with good organizational skills.  
  • Computer (word processing) skills are also required. 
  • Good written and verbal communication skills. 

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