Administrative Assistant

3 weeks ago


miami, United States Stiles Full time

Provides assistance to the Property Manager and in all administrative aspects of building management including A/P, A/R, typing, filing, telephone coverage, report completion and projects as assigned. Serves as liaison between property, regional and corporate office, vendors and tenants.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Answer all incoming telephone lines. Ensure that phones are tended to by 8:00 am each morning and forwarded at 5:00 pm each evening.
  • Determine urgency and respond to all inquiries/requests promptly. Prepare work order requests and dispatch promptly. Track completion and follow-up on open work order requests daily and report findings of any chronic unresolved service requests to Property Manager.
  • Greet office visitors in a friendly and professional manner, offer visitors refreshments, and maintain receptionist desk, reception area, kitchen, copy room and conference room in a neat and organized manner.
  • Open and stamp all incoming mail and distribute accordingly daily. Handle all outgoing mail.
  • Coordinate maintenance service for all office equipment, order and maintain office supply inventory, and maintain postage meter.
  • Initiate tenant notifications of all building activities, initiate security notifications of events requiring security assistance.
  • Coordinate tenant parties and Christmas decorations.
  • Order tenant signage, update web directory.
  • Prepare monthly tenant invoices to include credits, write-offs, and miscellaneous billings (i.e., electrical, OT HVAC, building services, late fees, etc.) and forward copies of all invoices to Accountant in charge of property promptly.
  • Code all incoming invoices timely and submit to Assistant Property Manager for processing.
  • Ensure all tenant and vendors.


EDUCATION and EXPERIENCE:

Associate degree preferred and minimum of five years’ experience.


Recent grads with four year degrees and limited experience will be considered; this is a ground floor opportunity to grow into a property manager role.



  • Miami, United States PrideStaff Full time

    Administrative Assistant Job Responsibilities As an Administrative Assistant, you will be responsible for performing a variety of administrative clerical function to include; managing calendars, answering phone calls, providing information and taking dictation. You will also be responsible for composing memos, transcribed notes and research /create...


  • Miami, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a long-term contract employment opportunity for an Administrative Assistant in Miami, Florida. This role is primarily involved in the industry of administrative support, providing assistance through various tasks such as customer service, data entry, and email correspondence. As an Administrative Assistant, you...


  • Miami, United States Blue Mountain Loans Full time

    We are seeking a highly organized and detailoriented Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. Key Responsibilities: Organize and schedule...


  • Miami, United States SNI Companies Full time

    Job Details Actively seeking out Administrative Professionals for placement in the Doral, Medley Hialeah areas. Job Summary An administrative/clerk assistant will be responsible for organizing, coordinating, and monitoring the office work-flow. Will provides comprehensive administrative support to ensure efficient operation of the office. The role involves...


  • Miami, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for an Administrative Assistant in Aventura, Florida, within the E-Business/Commerce industry. The role will primarily involve administrative tasks and office coordination in a physical workplace.Responsibilities:• Serve as a point person for office-related tasks and...


  • miami, United States TalentoHC Full time

    TalentoHC is actively partnered with a family office seeking an Administrative Assistant to support the accounting team.Administrative Assistant – Accounting Team SupportJob Description:We are seeking a skilled and organized Administrative Assistant to directly support the accounting team of our family office. This role requires experience in managing...


  • Miami, United States TalentoHC Full time

    TalentoHC is actively partnered with a family office seeking an Administrative Assistant to support the accounting team.Administrative Assistant – Accounting Team SupportJob Description:We are seeking a skilled and organized Administrative Assistant to directly support the accounting team of our family office. This role requires experience in managing...


  • Miami, United States Medical Audit Professionals Remote Work Freelance Full time $9 - $12

    We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist TEAM of doctors that handle health Insurance Claims medical records review by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, opening the office, making reservations or...


  • Miami, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Administrative Assistant in Miami, Florida. The role will be based in a dynamic environment where you will be required to handle various administrative and clerical tasks. As an Administrative Assistant, you will be a critical part of the team responsible for...


  • miami, United States Ascendo Resources Full time

    Seeking an Administrative Assistant for a Financial Services Firm in Miami! This person will be responsible for supporting various administrative and operational functions. The ideal candidate will have previous administrative experience and will support staff and serve as the first point of contact for visitors. Responsibilities:Oversee daily office...


  • miami, United States Ascendo Resources Full time

    Seeking an Administrative Assistant for a Financial Services Firm in Miami! This person will be responsible for supporting various administrative and operational functions. The ideal candidate will have previous administrative experience and will support staff and serve as the first point of contact for visitors. Responsibilities:Oversee daily office...


  • miami, United States Vima Foods Full time

    Administrative Assistant open position is a great opportunity to join Vima Foods.We are an international food retailer,that is located in 7 countries, including USA, Mexico,Panama, Dominican Republic, Cuba, Spain and China. So we are a global business organization,working all teams connected to deliver food solutions to our customers.Vima Foods is currently...


  • miami, United States Vima Foods Full time

    Administrative Assistant open position is a great opportunity to join Vima Foods.We are an international food retailer,that is located in 7 countries, including USA, Mexico,Panama, Dominican Republic, Cuba, Spain and China. So we are a global business organization,working all teams connected to deliver food solutions to our customers.Vima Foods is currently...


  • Miami, United States Vima Foods Full time

    Administrative Assistant open position is a great opportunity to join Vima Foods.We are an international food retailer,that is located in 7 countries, including USA, Mexico,Panama, Dominican Republic, Cuba, Spain and China. So we are a global business organization,working all teams connected to deliver food solutions to our customers.Vima Foods is currently...


  • Miami, United States Vima Foods Full time

    Administrative Assistant open position is a great opportunity to join Vima Foods.We are an international food retailer,that is located in 7 countries, including USA, Mexico,Panama, Dominican Republic, Cuba, Spain and China. So we are a global business organization,working all teams connected to deliver food solutions to our customers.Vima Foods is currently...


  • Miami, United States The Computer Merchant, LTD. Full time

    Job Title : Administrative Assistant Location: Miami, FL - Hybrid Schedule Wage Range: 35-40 depending on years of experience and qualifications Job Number: 24-02065 Job Description: Our client, a global bank, has an immediate opening for an Administrative Assistant to work from their Miami, FL facility. This person will provide administrative support to...


  • Miami, United States Guardian Angel Research Center Full time

    Guardian Angel Research Center is looking for a skilled Administrative Assistant to support our dynamic team. In this role, you will perform a range of administrative tasks, ensuring that our operations run smoothly and efficiently. Your responsibilities will include managing schedules, organizing meetings, handling correspondence, and maintaining filing...


  • Miami, United States Family Central Full time

    ***This is a Bilingual in English and Spanish role*** Little Cruisers, a NAEYC accredited child care center located at the Port of Miami is looking for a Bilingual Administrative Assistant to join our team! This position provides general administrative and clerical support to the Little Cruisers Child Care Center, program, staff and parents. The...


  • miami, United States IA Interior Architects Full time

    IA Interior Architects translates client goals, brands, and culture into powerful environments built around people, processes, technologies, and business drivers. Our clients in diverse markets worldwide require high-performance, visually compelling, and sustainable environments to move their enterprises forward, support their culture, engage their staff,...


  • Miami, United States IA Interior Architects Full time

    IA Interior Architects translates client goals, brands, and culture into powerful environments built around people, processes, technologies, and business drivers. Our clients in diverse markets worldwide require high-performance, visually compelling, and sustainable environments to move their enterprises forward, support their culture, engage their staff,...