Deputy Director of Operations

5 days ago

Los Angeles, United States The Little Gym of Cherry Creek Full time

Founded in 1996 with a commitment to exploring the connections between 4,000 years of Jewish heritage and American democratic ideals, the Skirball Cultural Center stands as a cultural beacon in Los Angeles, California. The center's origins trace back to a vision of fostering cultural understanding and dialogue, encapsulating the essence of Jewish heritage, social justice, the arts, and education.

Skirball Cultural Center is a multifaceted institution dedicated to enriching lives. With a focus on participatory media workshops, the center engages philanthropists, foundations, corporations, and government entities to secure funding for its mission. The Skirball Cultural Center annually serves a diverse audience, playing a vital role in transforming the cultural landscape through exhibitions, performances, and educational programs.

About this job

The Skirball Cultural Center is actively seeking a Deputy Director of Operations to join its dynamic team. Reporting directly to the Senior Vice President of Operations, this full-time position is crucial for maintaining and enhancing the Skirball’s facilities and operational effectiveness. As the Deputy Director of Operations, you will oversee a broad range of services including engineering, audio-visuals, porters, security, grounds, parking, project management, and routine maintenance, ensuring the efficient and safe operation of the center.

In this key role within the Operations team, the Deputy Director will have the exciting opportunity to shape and manage the infrastructure that supports Skirball’s mission. You will play a central role in fostering a secure, attractive, and functional environment, contributing to the success and impact of a renowned cultural institution dedicated to Jewish heritage, American democratic ideals, social justice, the arts, and education. This position offers a unique chance to utilize your extensive management experience and technical expertise in a meaningful way, enhancing the center’s operations and enriching the community it serves.

Responsibilities

Facilities Management

  1. Oversee operations and building service areas including engineering, security, grounds, parking, trades, project management, audio-visual services, porter services, daily operations, and routine maintenance.
  2. Establish policies, procedures, and communication processes for these areas.
  3. Ensure a safe, secure, attractive, and functioning environment that maximizes the effective use of interior and exterior spaces.
  4. Conduct regular inspections of maintenance, grounds, facilities, and equipment.
  5. Support day-to-day office operations.
  6. Assist with managing construction and retrofitting of interior and exterior spaces to meet changing needs.
  7. Take on major projects and initiatives to support Skirball’s mission.
  8. Help evaluate space requirements and develop space plans that balance program needs with building and safety codes.

Compliance & Operations

  1. Assist with the organization-wide safety and security program to protect assets, facilities, and grounds.
  2. Ensure compliance with accessibility, health, and safety codes.
  3. Recommend renovations and retrofitting as needed.
  4. Develop relationships with City officials for permits, variances, and other needs.
  5. Manage fire certification regulations and liaise with the Los Angeles City Fire Department.
  6. Participate in facility tours with regulatory agencies and Fire Department staff.
  7. Collaborate in management meetings to develop and implement emergency disaster plans and contingency operations.
  8. Participate in management committees.

Communication

  1. Work with other department leaders to provide necessary support services and resources.
  2. Manage limited parking resources and ensure cost-effective security operations.
  3. Communicate security and safety policies, procedures, and priorities to other departments.
  4. Gather and analyze data, and prepare reports.
  5. Assist in the hiring process for Operations roles and manage existing employees.
  6. Maintain and develop skills through workshops, further education, and research.
  7. Attend and present at professional development conferences.
Qualifications

Over 10 years of management experience in supervising technical trades and administrative facilities staff.

  1. Bachelor’s degree in business, facilities management, engineering, or a related field, and/or extensive professional and managerial experience in similar roles.
  2. Strong understanding of facilities management, security and safety protocols, custodial services, landscape services, trades, project management, and associated business processes.
  3. Excellent verbal and written communication abilities, with a proven capability to work effectively with individuals from diverse cultural, age, and economic backgrounds.
  4. Skilled in negotiation and contract management.
  5. Proficient in Microsoft Word, Excel, and PowerPoint.
  6. Possess a current and valid driver’s license with proof of insurance, with the ability to travel using a personal vehicle or other personal transport for off-site meetings.
  7. Preferred qualifications include a master’s degree in business administration and fluency in Spanish.
To apply

The salary range is $130k - $140k. Benefits for full-time employees include health insurance, paid vacation, holidays, parental leave, 401K, and more.

Skirball Cultural Center is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of race, religion, national origin, sexual orientation, or different ability.

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