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Deputy Director of Operations

2 months ago

Los Angeles, California, United States The Little Gym of Cherry Creek Full time
About the Role

The Skirball Cultural Center is seeking a highly skilled and experienced Deputy Director of Operations to join its dynamic team. This full-time position reports directly to the Senior Vice President of Operations and is crucial for maintaining and enhancing the Skirball's facilities and operational effectiveness.

The Deputy Director of Operations will oversee a broad range of services including engineering, audio-visuals, porters, security, grounds, parking, project management, and routine maintenance, ensuring the efficient and safe operation of the center.

Key Responsibilities

Facilities Management

  1. Oversee operations and building service areas including engineering, security, grounds, parking, trades, project management, audio-visual services, porter services, daily operations, and routine maintenance.
  2. Establish policies, procedures, and communication processes for these areas.
  3. Ensure a safe, secure, attractive, and functioning environment that maximizes the effective use of interior and exterior spaces.
  4. Conduct regular inspections of maintenance, grounds, facilities, and equipment.
  5. Support day-to-day office operations.
  6. Assist with managing construction and retrofitting of interior and exterior spaces to meet changing needs.
  7. Take on major projects and initiatives to support Skirball's mission.
  8. Help evaluate space requirements and develop space plans that balance program needs with building and safety codes.

Compliance & Operations

  1. Assist with the organization-wide safety and security program to protect assets, facilities, and grounds.
  2. Ensure compliance with accessibility, health, and safety codes.
  3. Recommend renovations and retrofitting as needed.
  4. Develop relationships with regulatory agencies for permits, variances, and other needs.
  5. Manage regulatory certifications and liaise with relevant authorities.
  6. Participate in facility tours with regulatory agencies and relevant authorities.
  7. Collaborate in management meetings to develop and implement emergency disaster plans and contingency operations.
  8. Participate in management committees.

Communication

  1. Work with other department leaders to provide necessary support services and resources.
  2. Manage limited resources and ensure cost-effective operations.
  3. Communicate policies, procedures, and priorities to other departments.
  4. Gather and analyze data, and prepare reports.
  5. Assist in the hiring process for Operations roles and manage existing employees.
  6. Maintain and develop skills through workshops, further education, and research.
  7. Attend and present at professional development conferences.
Requirements

Over 10 years of management experience in supervising technical trades and administrative facilities staff.

  1. Bachelor's degree in business, facilities management, engineering, or a related field, and/or extensive professional and managerial experience in similar roles.
  2. Strong understanding of facilities management, security and safety protocols, custodial services, landscape services, trades, project management, and associated business processes.
  3. Excellent verbal and written communication abilities, with a proven capability to work effectively with individuals from diverse cultural, age, and economic backgrounds.
  4. Skilled in negotiation and contract management.
  5. Proficient in Microsoft Word, Excel, and PowerPoint.
  6. Possess a current and valid driver's license with proof of insurance, with the ability to travel using a personal vehicle or other personal transport for off-site meetings.
  7. Preferred qualifications include a master's degree in business administration and fluency in Spanish.