Legal Executive Assistant

3 days ago

washington, United States Palmer Legal Staffing Full time

A D.C. Law Firm is seeking a Legal Executive Assistant to join their team. The Assistant provides administrative support for members, associates, legal assistants and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the Health Law section. The position will support 4-5 attorneys and manage a busy desk. The ideal candidate has at least 4 years of law firm experience. The hours are 9-5 with 4 days in-office and 1 day remote. The firm offers competitive benefits and bonuses.


Status: Direct Hire

Salary: $70-95K DOE

Duties and Responsibilities:

  • Understand and comply with individual client billing guidelines.
  • Open matters via electronic billing with third party vendor.
  • Actively manage attorney billable time by inputting into firm’s system (inputting draft edits and mailing of non-E-bill client invoices).
  • Confirm appropriate edits to draft bills have been made.
  • Work closely with billing specialist to ensure monthly billing is completed by firm deadlines.
  • Prepare correspondence, memoranda and other documents in an accurate and timely manner.
  • Proofread work product and make appropriate edits.
  • Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements.
  • Keep current with expense reporting and process check requests.
  • Initiate conflict process, draft engagement letters and submit intake documentation for processing.
  • Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients.
  • Work collaboratively with assigned team and section mates.
  • Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production and night assistance.
  • Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
  • Assume additional responsibilities as requested.
  • This role requires 80% in office presence; remote work is permissible 20% of the time.


Job Requirements:

  • Associates/Bachelor’s degree or relevant work experience required.
  • 4+ years’ secretarial or administrative experience, preferably in law firm.
  • Must have billing experience in a professional services environment. Intapp and Elite 3E a plus.
  • Possess excellent written and verbal communication skills.
  • Strong organizational and administrative skills.
  • Excellent proofreading and editing skills.
  • Must be detail oriented and able to execute through to completion.
  • Strong analytical abilities, creative problem solving skills, and resourcefulness.
  • Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.
  • Creative and proactive approach to problem solving.
  • Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
  • Ability to work independently and as part of a team.
  • Outstanding sense of customer service.
  • Enthusiastic, proactive and positive attitude.
  • Ability to handle confidential matters with discretion.
  • Must be self-motivated to produce quality work.
  • High level of integrity and honesty.
  • Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
  • Flexibility to work overtime when necessary.



How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.

About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

Palmer Google Reviews = 4.8 stars, visit online to see what other Palmer candidates have to say about us. You are more than just a “number”

Visit www.plsdc.com and view our job board, contact a recruiter, link to our Facebook and LinkedIn pages.

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