Legal Executive Assistant

1 month ago

Washington, United States Palmer Legal Staffing Full time

A D.C. Law Firm is seeking a Legal Executive Assistant to join their team. The Assistant provides administrative support for members, associates, legal assistants and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the Health Law section. The position will support 4-5 attorneys and manage a busy desk. The ideal candidate has at least 4 years of law firm experience. The hours are 9-5 with 4 days in-office and 1 day remote. The firm offers competitive benefits and bonuses.


Status: Direct Hire

Salary: $70-95K DOE

Duties and Responsibilities:

  • Understand and comply with individual client billing guidelines.
  • Open matters via electronic billing with third party vendor.
  • Actively manage attorney billable time by inputting into firm’s system (inputting draft edits and mailing of non-E-bill client invoices).
  • Confirm appropriate edits to draft bills have been made.
  • Work closely with billing specialist to ensure monthly billing is completed by firm deadlines.
  • Prepare correspondence, memoranda and other documents in an accurate and timely manner.
  • Proofread work product and make appropriate edits.
  • Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements.
  • Keep current with expense reporting and process check requests.
  • Initiate conflict process, draft engagement letters and submit intake documentation for processing.
  • Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients.
  • Work collaboratively with assigned team and section mates.
  • Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production and night assistance.
  • Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
  • Assume additional responsibilities as requested.
  • This role requires 80% in office presence; remote work is permissible 20% of the time.


Job Requirements:

  • Associates/Bachelor’s degree or relevant work experience required.
  • 4+ years’ secretarial or administrative experience, preferably in law firm.
  • Must have billing experience in a professional services environment. Intapp and Elite 3E a plus.
  • Possess excellent written and verbal communication skills.
  • Strong organizational and administrative skills.
  • Excellent proofreading and editing skills.
  • Must be detail oriented and able to execute through to completion.
  • Strong analytical abilities, creative problem solving skills, and resourcefulness.
  • Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.
  • Creative and proactive approach to problem solving.
  • Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
  • Ability to work independently and as part of a team.
  • Outstanding sense of customer service.
  • Enthusiastic, proactive and positive attitude.
  • Ability to handle confidential matters with discretion.
  • Must be self-motivated to produce quality work.
  • High level of integrity and honesty.
  • Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
  • Flexibility to work overtime when necessary.



How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.

About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

Palmer Google Reviews = 4.8 stars, visit online to see what other Palmer candidates have to say about us. You are more than just a “number”

Visit www.plsdc.com and view our job board, contact a recruiter, link to our Facebook and LinkedIn pages.

  • Legal Executive Assistant

    4 weeks ago

    washington, United States Palmer Legal Staffing Full time

    A D.C. Law Firm is seeking a Legal Executive Assistant to join their team. The Assistant provides administrative support for members, associates, legal assistants and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the Health Law section. The position will support 4-5 attorneys and...

  • Legal Assistant

    2 months ago

    Washington, United States Palmer Legal Staffing Full time

    A law firm in Chevy Chase DC is looking for a Legal Assistant to support several attorneys. The attorneys are all very nice and easy to work for. Employees in this position work to provide necessary legal and administrative support to their assigned attorneys, as well as other attorneys in the office upon request. Legal Assistants are expected to work...

  • Legal Assistant

    1 month ago

    Washington, United States Palmer Legal Staffing Full time

    A law firm in Chevy Chase DC is looking for a Legal Assistant to support several attorneys. The attorneys are all very nice and easy to work for. Employees in this position work to provide necessary legal and administrative support to their assigned attorneys, as well as other attorneys in the office upon request. Legal Assistants are expected to work...

  • Legal Assistant

    2 weeks ago

    washington, United States Palmer Legal Staffing Full time

    A law firm in Chevy Chase DC is looking for a Legal Assistant to support several attorneys. The attorneys are all very nice and easy to work for. Employees in this position work to provide necessary legal and administrative support to their assigned attorneys, as well as other attorneys in the office upon request. Legal Assistants are expected to work...

  • Legal Assistant

    4 weeks ago

    washington, United States Palmer Legal Staffing Full time

    A law firm in Chevy Chase DC is looking for a Legal Assistant to support several attorneys. The attorneys are all very nice and easy to work for. Employees in this position work to provide necessary legal and administrative support to their assigned attorneys, as well as other attorneys in the office upon request. Legal Assistants are expected to work...

  • Legal Team Assistant

    4 days ago

    Washington, United States Palmer Legal Staffing Full time

    A D.C. Law Firm is seeking a Legal Team Assistant. The Legal Team Assistant will provide client service-related duties as part of an integrated legal support team encompassing a broad range of support tasks. Legal Team Assistants are expected to have a demonstrated positive and proactive customer service approach to support and work effectively as a member...

  • Legal Team Assistant

    4 days ago

    Washington, United States Palmer Legal Staffing Full time

    A D.C. Law Firm is seeking a Legal Team Assistant. The Legal Team Assistant will provide client service-related duties as part of an integrated legal support team encompassing a broad range of support tasks. Legal Team Assistants are expected to have a demonstrated positive and proactive customer service approach to support and work effectively as a member...

  • Legal Team Assistant

    4 days ago

    washington, United States Palmer Legal Staffing Full time

    A D.C. Law Firm is seeking a Legal Team Assistant. The Legal Team Assistant will provide client service-related duties as part of an integrated legal support team encompassing a broad range of support tasks. Legal Team Assistants are expected to have a demonstrated positive and proactive customer service approach to support and work effectively as a member...

  • Legal Administrative Assistant

    3 weeks ago

    Washington, United States Palmer Legal Staffing Full time

    A D.C. Law Firm is seeking a Legal Administrative Assistant to join their team at their Washington, D.C. office. The Firm offers a hybrid work schedule with 3 days in office and 2 remote days.Status: Direct HireSalary: $80-100KDOEDuties and Responsibilities: Provide detailed and high-level secretarial and administrative support in a Team of 2 or 3 Legal...

  • Legal Administrative Assistant

    4 months ago

    Washington, United States Palmer Legal Staffing Full time

    A D.C. Law Firm is seeking a Legal Administrative Assistant to join their team at their Washington, D.C. office. The Firm offers a hybrid work schedule with 3 days in office and 2 remote days.Status: Direct HireSalary: $80-100K DOEDuties and Responsibilities: Provide detailed and high-level secretarial and administrative support in a Team of 2 or 3 Legal...

  • Legal Administrative Assistant

    1 month ago

    Washington, United States Palmer Legal Staffing Full time

    A D.C. Law Firm is seeking a Legal Administrative Assistant to join their team at their Washington, D.C. office. The Firm offers a hybrid work schedule with 3 days in office and 2 remote days.Status: Direct HireSalary: $80-100K DOEDuties and Responsibilities: Provide detailed and high-level secretarial and administrative support in a Team of 2 or 3 Legal...

  • Legal Administrative Assistant

    4 weeks ago

    washington, United States Palmer Legal Staffing Full time

    A D.C. Law Firm is seeking a Legal Administrative Assistant to join their team at their Washington, D.C. office. The Firm offers a hybrid work schedule with 3 days in office and 2 remote days.Status: Direct HireSalary: $80-100K DOEDuties and Responsibilities: Provide detailed and high-level secretarial and administrative support in a Team of 2 or 3 Legal...

  • Legal Administrative Assistant

    5 days ago

    washington, United States Palmer Legal Staffing Full time

    A D.C. Law Firm is seeking a Legal Administrative Assistant to join their team at their Washington, D.C. office. The Firm offers a hybrid work schedule with 3 days in office and 2 remote days.Status: Direct HireSalary: $80-100K DOEDuties and Responsibilities: Provide detailed and high-level secretarial and administrative support in a Team of 2 or 3 Legal...

  • Executive Assistant

    2 weeks ago

    Washington, United States Buchanan Legal Professional Services Full time

    A prestigious global Am Law firm is seeking an Executive Assistant to support Partners + Associates within the Corporate Practice. The EA delivers proactive administrative support to Firm partners, taking on a leadership role that is vital to the partner’s practice. This role will be hybrid in Washington, D.C.Responsibilities:Provide comprehensive...

  • Executive Assistant

    6 days ago

    Washington, United States Buchanan Legal Professional Services Full time

    A prestigious global Am Law firm is seeking an Executive Assistant to support Partners + Associates within the Corporate Practice. The EA delivers proactive administrative support to Firm partners, taking on a leadership role that is vital to the partner’s practice. This role will be hybrid in Washington, D.C.Responsibilities:Provide comprehensive...

  • Executive Assistant

    2 weeks ago

    washington, United States Buchanan Legal Professional Services Full time

    A prestigious global Am Law firm is seeking an Executive Assistant to support Partners + Associates within the Corporate Practice. The EA delivers proactive administrative support to Firm partners, taking on a leadership role that is vital to the partner’s practice. This role will be hybrid in Washington, D.C.Responsibilities:Provide comprehensive...

  • Legal Administrative Assistant

    4 weeks ago

    Washington, United States Palmer Legal Staffing Full time

    Job Title: Legal Administrative AssistantWe are seeking a highly skilled and organized Legal Administrative Assistant to join our team at Palmer Legal Staffing. As a key member of our team, you will provide exceptional support to our lawyers and staff, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to lawyers...

  • Legal Administrative Assistant

    4 weeks ago

    Washington, United States Palmer Legal Staffing Full time

    Job Title: Legal Administrative AssistantWe are seeking a highly skilled and organized Legal Administrative Assistant to join our team at Palmer Legal Staffing. As a key member of our team, you will provide exceptional support to our lawyers and staff, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to lawyers...

  • Legal Executive Assistant

    1 month ago

    Washington, United States Kay Search Group Full time

    Position: Legal Executive Assistant (Global Law Firm) Location: Washington, D.C. (Hybrid WFH) Company: Globally Recognized AM 100 Law Firm Comp Package: Base salary to $100K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc. Summary for Legal Executive Assistant: This position will be responsible for providing concierge-style,...

  • Executive Compensation and Employee Benefits Professional

    4 weeks ago

    Washington, Washington, D.C., United States 5 Legal Full time

    Executive Compensation and Employee Benefits Opportunity5 Legal, a top-ranked law firm, is seeking a highly skilled professional to join their Executive Compensation and Employee Benefits Team.The ideal candidate will have experience in executive compensation with a focus on mergers & acquisitions and related securities law issues, and should have...