Administrative Assistant
4 weeks ago
Job brief
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements and skills
- Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
-
Administrative Assistant
4 weeks ago
Ocala, United States SNI Companies Full timeJob briefWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.ResponsibilitiesAnswer and direct phone...
-
Administrative Assistant
4 weeks ago
ocala, United States SNI Companies Full timeJob briefWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.ResponsibilitiesAnswer and direct phone...
-
Administrative Assistant
1 week ago
Ocala, United States SNI Companies Full timeJob briefWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.ResponsibilitiesAnswer and direct phone...
-
Administrative Assistant
3 weeks ago
Ocala, United States Staffing Now Full timeJob briefWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.ResponsibilitiesAnswer and direct phone...
-
Administrative Assistant
4 weeks ago
Ocala, United States Staffing Now Full timeJob briefWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.ResponsibilitiesAnswer and direct phone...
-
Administrative Assistant
3 weeks ago
Ocala, Florida, United States Mechanical One Full time**Job Summary**We are seeking an Administrative Assistant with plumbing experience to support our operations at Mechanical One. As a key member of our team, you will play a vital role in managing administrative tasks while leveraging your knowledge of plumbing to assist in technical inquiries, project coordination, and customer service.**Key...
-
Administrative Assistant Branch
2 weeks ago
Ocala, United States BHHS Florida Realty Full timeThis position performs daily branch office operations, processes listing and sales contracts, compiles buyer / seller guides, creates basic marketing materials and sets up and maintains client data bases in support of sales associates, management and branch administrative staff. May provide work direction for clerical staff and coordinate daily general...
-
Administrative Assistant
1 week ago
Ocala, United States Trumpet Behavioral Health Full timeOverview The Operations Assistant resembles an administrative assistant with a strong focus in healthcare. If you absolutely love working with children and interacting with their families, this is the role for you! Successful candidates will understand general office administrative duties and how to keep a center clean and running efficiently. They will also...
-
Administrative Assistant
4 days ago
Ocala, United States Trumpet Behavioral Health Full timeOverview The Operations Assistant resembles an administrative assistant with a strong focus in healthcare. If you absolutely love working with children and interacting with their families, this is the role for you! Successful candidates will understand general office administrative duties and how to keep a center clean and running efficiently. They will also...
-
Medical Assistant
4 weeks ago
Ocala, Florida, United States Intelligence Health Group Inc. Full timeJob Summary:Intelligence Health Group Inc. is seeking a highly skilled Medical Assistant to join our team. As a Medical Assistant, you will be responsible for providing administrative and clinical support to our healthcare professionals. Your primary duties will include managing office telephone systems, scheduling patient appointments, documenting patients'...
-
Administrative Assistant
2 weeks ago
Ocala, FL, United States SNI Companies Full timeJob briefWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.ResponsibilitiesAnswer and direct phone...
-
Administrative Assistant
4 weeks ago
Ocala, FL, United States Staffing Now Full timeJob briefWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.ResponsibilitiesAnswer and direct phone...
-
Administrative Support Specialist
4 weeks ago
Ocala, Florida, United States Staffing Now Full timeJob Title: Administrative Support SpecialistWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Staffing Now.Job Brief:As an Administrative Support Specialist, you will provide administrative support to our managers and employees, assist in daily office needs, and manage our company's general...
-
Administrative Assistant
2 weeks ago
Ocala, United States American Financial Network Full timeJob DetailsJob Location Ocala - Ocala, FL Job Category Sales Administrative Assistant At Landmark Mortgage Planners, we provide top-notch mortgage solutions and exceptional customer service. We're looking for an organized and proactive Administrative Assistant to support our three Branches (Ocala, Gainesville and Lake City) and ensure smooth branch...
-
Administrative Assistant
6 months ago
Ocala, United States Business Support Services of Salem Part timeBusiness Support Services is currently seeking a court reporter that provides verbatim reporting of Social Security hearings for the Office of Hearings Operations (OHO).Job Responsibilities: Major Duties and Responsibilities of a VHR (The examples provided do not cover all the duties which the incumbent in this position may be required to perform.)Set up...
-
Administrative Support Specialist
3 weeks ago
Ocala, Florida, United States Business Support Services of Salem Full timeBusiness Support Services of Salem is seeking a skilled Court Reporting Assistant to provide high-quality reporting services for Social Security hearings. The ideal candidate will have excellent communication skills, attention to detail, and the ability to work independently.Key Responsibilities:Set up and operate recording equipment to ensure accurate...
-
Human Resources Administrator
2 months ago
Ocala, United States Chewy Full timeOur Opportunity: Chewy is currently seeking a Human Resources Administrator to join our team in our Ocala, FLFulfillment Center. We are looking for someone to provide administrative support to human resources function as needed (e.g. correspondence generation, record keeping, file maintenance, HRIS entry). Acts as the first point-of-contact for employees...
-
Administrative Associate II
1 month ago
Ocala, Florida, United States Shilts CPA, PLLC Full timeJob SummaryWe are seeking a highly skilled and detail-oriented Administrative Associate II to join our team at Shilts CPA, PLLC. The successful candidate will serve as the primary contact for client service, manage front desk operations, and provide administrative support to staff members.Key Responsibilities:Manage front desk operations, including unlocking...
-
Sr. Customer Assistance Representative
2 days ago
Ocala, United States Enterprise Mobility Inc Full timeOverviewEnterprise Mobility operates the Enterprise Rent-A-Car, National Car Rental, and Alamo car rental brands and has frequently been named one of the top places to work. Enterprise Mobility is the largest and fastest growing privately owned automotive rental and leasing company in North America and we are hiring now! We are working towards our shared...
-
Veterinary Assistant
4 weeks ago
Ocala, Florida, United States American Veterinary Group Full timeJob Summary:We are seeking a skilled Veterinary Technician to join our team at American Veterinary Group. As a Veterinary Technician, you will play a vital role in providing exceptional patient care and client service in a fast-paced, multi-doctor animal hospital.Key Responsibilities:Assist Veterinarians in the care of animals, including restraining animals...