Office Manager
1 week ago
About Us
Source Sound is a high energy post production sound company dedicated to servicing clients at the highest level. In business for over 20 years, it has established itself as one of the premier audio companies servicing the game, feature film advertising and VR/AR communities worldwide.
Who are we looking for?
We are looking for a self-starter who has 5+ years of experience in office management and bookkeeping, is an ace at multitasking, and who has the skills and mindset to manage, nurture and help energize our team into new levels of awesomeness. Our Office manager should reflect the same level of commitment to excellence and quality in their work as does our team of sound editors, designers and mixers.
We are looking for an office manager/bookkeeper to organize and coordinate our administrative duties and office procedures including bookkeeping handled through QuickBooks Online. Your role is to create and maintain a pleasant work environment, ensure high levels of organizational effectiveness, communication and safety, and help improve company procedures and day-to-day operation .
Previous experience as a front office manager or office administrator with bookkeeping experience is required. A successful office manager/bookkeeper should have experience with a variety of office software (email, spreadsheets, databases, QuickBooks etc.) and be able to smoothly and accurately handle both office manager and bookkeeping duties.
We value our employees and endeavor to provide them with an inspiring in person work environment. This position is central in helping us achieve that goal, and therefore is not offered remotely.
As Office Manager/Bookkeeper your main responsibilities would include;
● Using QuickBooks online to create invoices, bills, receive payments, create and maintain vendors and customers, categorize bank transactions, create journal entries, book assets, track notes payable, reconcile multiple bank and credit card accounts, and any other tasks necessary to maintain a clean set of books
● Using spreadsheets to track additional details on items when necessary
● Monitoring company’s project tracking database to determine which projects are ready for invoicing
● Reviewing time sheets and contractor bills to determine costs for invoices, while also coordinating with producers and managers to monitor budgets and any additional cost factors
● Sending invoices, reconcile payments, and follow up on past-due accounts
● Maintaining positive relationships with clients
● Assisting with payroll and accounts payable tracking
● Complying with federal, state, and company policies, procedures, and regulations
● Reporting on company’s financials to owners and tax preparers
● Serving as the point person for office manager duties including:
maintenance, mailing, supplies, equipment, errands, shopping, and planning events
● Organizing culture building activities such as; events, seminars and company breakfasts as well as kick-offs, parties, after work events, and conferences
● Organizing office operations and procedures
● Scheduling of meetings and appointments
● Serving as point person in new hire onboarding & set-up
● Providing general support to visitors
● Billing related activities
● Maintaining the office condition and arranging necessary repairs
● Maintaining supply inventories/purchasing office supplies and office related material
● Miscellaneous tasks related to general office support and owner needs
Skills:
● Proficient in QuickBooks online and Microsoft Office 365 including excel skills
● Proven experience as an Office manager or administrative assistant
● Knowledge of office administrator responsibilities, systems and procedures
● Excellent time management skills with ability to multitask and prioritize work
● Attention to detail, proactive, and excellent problem-solving skills
● Excellent written and verbal communication skills
● Strong organizational and planning skills in a fast-paced environment
● A creative mind with an ability to think ahead and suggest improvements
Bonus Points:
● Additional language(s): Spanish, Chinese, Korean
● IT or HR related experience
● Marketing or advertising experience
● Audio/Video post-production experience or interest
*The company reserves the right to add or change duties at any time.
Job Type: Full-time
Compensation: $35 - $45/hr
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