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Business Administrative Assistant

1 month ago

oxnard, United States Ultimate Staffing Full time

Business Administrative Specialist needed in Oxnard

Industry: Aerospace

Pay: $23 - $24/hour

Schedule: Mon - Fri 8:00am - 5:00pm

Job Description:

The Business Administrative Specialist is responsible for the following:

· Entering/processing purchase requisitions and purchase orders for indirect purchases

· Expense reports for credit card reconcilements and executives

· Finalize Check-in forms for onboarding employees, including assigning of office spaces,

assets, and/or facility requirements

· Reconcile credit card statements; work as a liaise with vendors, landlords, etc.

· Maintaining office supplies, coffee, and other facilities-related supplies

· Provide general support to visitors and vendors

· Create FedEx shipping labels and print postage stamps as requested

· Handling Facilities related inquiries/complaints/issues

· Responding to travel-related inquiries

· Other projects as assigned

The selected individuals will be adept in the use of the Microsoft Office Suite and other software

productivity tools and can work with minimal supervision while exercising good judgment,

demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing

schedule conflicts, and providing excellent follow-through.

Minimum Qualifications:

· Must be a U.S. citizen

· Must have an active U.S. Security Clearance level Secret

· High School Diploma or equivalent

· 3 or more years in coordinating, planning, tracking, and scheduling

· Strong written and verbal communication skills with the ability to clearly convey information and

ideas to diverse audiences

· Microsoft Office (Office, Word, Excel, PowerPoint, Project, Access)

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.