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Operations Coordinator

3 months ago

New York, United States Howard L. Zimmerman Architects & Engineers, DPC Full time
Job DescriptionJob DescriptionSalary:

Summary 

The Operations Coordinator is responsible for providing administrative support to the Architecture, MEP, and Operations teams. The Operations Coordinator will play a key role in ensuring the accuracy and timeliness of contractor payment applications. managing administrative tasks and facilitating communication between departments.  

Reports To 

Director of Operations 

Responsibilities 

  • Process and distribute contractor Payment Applications verifying accuracy and completeness while leveraging collection opportunities and facilitating timely distribution. 
  • Set up Pre-Commencement and Additional Services in Ajera. 
  • Assist with the intranet, ensuring that all links and documents are accurate and working. 
  • Create, update, and manage records and databases (Quickbase, Ajera, etc). 
  • Assist with vetting new contractors for HLZAE projects.  
  • Share reception coverage backup duties. 
  • Manage and distribute information within and between departments and provide effective communication to ensure interactions are positive and productive. 
  • Provide innovative ideas and leverage technology for process improvement solutions. 
  • Liaise with different departments to improve performance and work efficiency. 
  • Be available as needed to provide support and address requests promptly. 
  • Cross-train for other office administrative tasks. 
  • Perform other related duties as assigned. 
  • Be self-motivated and initiate tasks and/or assignments. 

Skills 

  • Computer Literacy  
  • Planning & Organization /Time Management for Efficiency 
  • Math Aptitude 
  • Written Communication Skills 
  • Oral Communication Skills 
  • Self-management 
  • Results Orientation 
  • Flexibility 
  • Professionalism, Diplomacy & Tact 
  • Presentation Skills and Attention to Detail

EDUCATION/EXPERIENCE 

Bachelor’s Degree. 1-3 years of related industry experience (or education) preferred. Knowledge of office administration, excellent time management skills and strong computer skills required.  


HLZAE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Diverse candidates are encouraged to apply. If you feel you would thrive in this role but don’t necessarily meet every point in the job description, please still apply. 

 

HLZAE offers a hybrid in-office and remote work environment.