Operations Coordinator
4 weeks ago
Job Summary:
We’re looking for a highly organized, detail-oriented person to join our team as an operations coordinator. The operations coordinator will be instrumental to Seen Media’s development and will assist in various facets of day-to-day operations. This role will be required to work on-site with our warehouse team sporadically throughout the week.
Responsibilities:
- Liaise with our operations and warehouse team to ensure daily and weekly operations are maintained and assist with any platform rollouts.
- Ensure the timely and accurate completion of photos for proof of performance.
- Maintain complete records of all copies installed, Including but not limited to logging all
tracking for products being shipped and received and ensuring all information is up to
date.
- Coordinate work with subcontractors to ensure timely copy and inventory installation and
removals.
- Ensure that artwork is received on time and coordinate with printers
- Coordinate the delivery of materials to the facility.
- Manage location lists for all sites across the country and ensure all information is
updated in a timely manner with accuracy.
- Respond to project requests and problem-solve with urgency in real-time.
- Coordinate travel arrangements for all vendors
- Support operations and warehouse team with various projects
- Responsible for managing and auditing data and information needed to keep our
productions running smoothly.
Qualifications:
- Strong leadership attributes with the ability to work independently and manage relationships in a high volume/pace environment
- Highly organized and pays attention to detail
- Maintain accurate records of all operations forms and communicate any discrepancies or
needs in a timely fashion.
- 1-2 years of data management, finance, or related experience.
- Strong analytical, critical thinking, decision making, and problem-solving skills focused on
achieving business results.
- Knowledge of out-of-home media and advertising industry
- Cooperative and professional manner when speaking/meeting with internal and external
customers and vendors. Can handle all matters with a sense of urgency.
- Positive attitude, responsiveness, willingness to help others and contribute to the success of the team as a whole.
- Ability to multi-task and balance multiple priorities to meet deadlines
- Excellent verbal and written communications skills
- Proficient in Microsoft software applications (i.e., Word, Excel, Outlook, and PowerPoint)
- Other assigned duties as directed by the operations team
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