Operations Coordinator

4 weeks ago


New York, United States Seen Media Group Full time

Job Summary:

We’re looking for a highly organized, detail-oriented person to join our team as an operations coordinator. The operations coordinator will be instrumental to Seen Media’s development and will assist in various facets of day-to-day operations. This role will be required to work on-site with our warehouse team sporadically throughout the week.


Responsibilities:

- Liaise with our operations and warehouse team to ensure daily and weekly operations are maintained and assist with any platform rollouts.

- Ensure the timely and accurate completion of photos for proof of performance.

- Maintain complete records of all copies installed, Including but not limited to logging all

tracking for products being shipped and received and ensuring all information is up to

date.

- Coordinate work with subcontractors to ensure timely copy and inventory installation and

removals.

- Ensure that artwork is received on time and coordinate with printers

- Coordinate the delivery of materials to the facility.

- Manage location lists for all sites across the country and ensure all information is

updated in a timely manner with accuracy.

- Respond to project requests and problem-solve with urgency in real-time.

- Coordinate travel arrangements for all vendors

- Support operations and warehouse team with various projects

- Responsible for managing and auditing data and information needed to keep our

productions running smoothly.


Qualifications:

- Strong leadership attributes with the ability to work independently and manage relationships in a high volume/pace environment

- Highly organized and pays attention to detail

- Maintain accurate records of all operations forms and communicate any discrepancies or

needs in a timely fashion.

- 1-2 years of data management, finance, or related experience.

- Strong analytical, critical thinking, decision making, and problem-solving skills focused on

achieving business results.

- Knowledge of out-of-home media and advertising industry

- Cooperative and professional manner when speaking/meeting with internal and external

customers and vendors. Can handle all matters with a sense of urgency.

- Positive attitude, responsiveness, willingness to help others and contribute to the success of the team as a whole.

- Ability to multi-task and balance multiple priorities to meet deadlines

- Excellent verbal and written communications skills

- Proficient in Microsoft software applications (i.e., Word, Excel, Outlook, and PowerPoint)

- Other assigned duties as directed by the operations team



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