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Deputy Clerk I, Motor Vehicle

2 months ago

Pagosa Springs, United States Archuleta County Full time $19 - $26
Job DescriptionJob Description

Archuleta County is recruiting for a Deputy Clerk in Motor Vehicle. This is an opportunity to join Archuleta County in an entry level position and begin your career

Archuleta County employees enjoy excellent benefits including PTO and paid holidays. We offer medical, dental and vision coverage, life and AD&D insurance, County match retirement plan contribution.

As a steward of public trust, primarily responsible for all areas of vehicle registration and titling, all marriage licenses, all recordings of legal documents and copies and all county elections.


ESSENTIAL FUNCTIONS:

The duties described herein are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

  • Assists customers in person and over the phone with questions relating to motor vehicle and tax transactions. Performs all motor vehicle licensing functions.
  • Processes motor vehicle registration renewals and temporary permits by mail and in person.
  • Prepare and issue motor vehicle titles, registrations and license plates.
  • Examine documents submitted by customers for motor vehicle titles and registrations. Determine authenticity of documents. Issue appropriate license and registrations. Maintains records accurately and securely.
  • Complete VIN Inspections on motor vehicles and trailers that are coming from out of state.
  • Correctly determine fees, collect and make record of fees.
  • Assist with processing documents received for recording, processing of Titles and Title documents and filing lien's on a motor vehicle.
  • Responsible for making sure Special Mobile Machinery registrations are kept current, issue registration of Special Mobile Machinery (SMM) and prepare monthly reports to show which SMM equipment is delinquent.
  • If deputized, may attest to signatures on documents when deputized thereby affixing the County seal.
  • Assist with evening Check-Out procedures as assigned.
  • Assist with elections in any aspect as may be needed.
  • Performs other related duties as required

MINIMUM QUALIFICATIONS

Any combination of experience and training that would likely provide the required knowledge and abilities may be qualifying.

Deputy must be able to work at a basic independent level, with little reinforcement. Deputy should also be able to seek basic information in various manuals provided, and have a very low ratio of error.

High School diploma or equivalent.

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. Examples are: Customer Service, General Office and Cashiering related positions.

Experience and knowledge of real property statutes, forms and documents and data entry operations preferred.

Ability To:

  • Able to complete any balancing procedures required with minimal assistance.
  • Able to answer most all basic customers' questions, be familiar with local general government organization and office locations.
  • Ability to maintain confidentiality.
  • Ability to elicit information from others and provide an explanation, interpretation, or information exchange appropriately in a concise, intelligible and professional manner.
  • Ability to remain open to change and new information; effectively deal with pressure and ambiguity.
  • Ability to work with other government offices and entities, title companies, bank and financial institutions.
  • Ability to work in a deadline-driven environment.
  • Ability to calmly and professionally deal with the general public in person on the phone or written communication.
  • Ability to perform essential functions of the position.
  • Ability to maintain accurate cash records.
  • Ability to operate or learn to operate standard office equipment such as fax and copy machines, telephone systems, adding machines, printers and Windows based PC.

Should have working knowledge and understanding of office equipment such as telephone system, copiers, fax machines, calculators, postage machine, basic PC software programs and scanner/printer for the large format plats/maps.


PHYSICAL DEMANDS:

The physical demands described herein are representative of those that must be met by an employee to successful perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to stoop, stand, sit for extended periods, and reach overhead and push, pull or handle objects weighing 25 pounds or less.
  • Primary functions require sufficient physical ability and mobility to work in an office and setting; to stand or sit for prolonged periods of time, to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; to verbally communicate to exchange information.
  • Requires the ability to sit and perform administrative and computer work for significant periods of time. Ability to read and understand deeds, legal documents, maps and materials as required for the performance of the job.
  • Requires manual dexterity to operate computers, standard office equipment, plotters, scanners, cameras, data collection tools and equipment, and 4wd vehicles. Requires sufficient hearing and speech ability to communicate verbally in response to inquiries, complaints, and to speak to individuals or groups in an informational or instructional situation.
  • Working time may require irregular hours.

WORK ENVIRONMENT AND CONDITIONS

Work is typically performed in a variety of environments both indoors and in an outside environment. Incumbent experiences routine exposures and hazards of a typical office and field work environment. May frequently require travel to distant areas of the state and/or county. Working conditions are typically moderately quiet, but may be loud at times.


All job descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been included. Requirements, skills and abilities included have been determined to be the minimal standards required to successfully perform the position. In no instance however, should the duties, responsibilities and requirements be interpreted as all-inclusive. Supervisors as deemed appropriate may assign additional functions and requirements.

In accordance with Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodation will be made which may pose serious health or safety risks to the employee or others or which may pose undue hardships on the organization.



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