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Administrative Assistant

3 months ago

Beaverton, United States Global Logistics, Inc. Full time
Job DescriptionJob Description

We are a Portland-based 4th Party Logistics provider, focused on providing custom freight programs for manufacturers, distributors, and direct-to-consumer companies. Located off HWY 26/217, we are a small, stable company that has been in business since 1996.

We are looking for an Administrative Assistant to provide on-site support in key areas of our company. The ideal candidate will be a Jack-or-Jill-of-All-Trades type, able to provide strong problem-solving skills when dealing with internal and external customers.

Primary Duties

· Report creation, formatting, and distribution to internal and external customers.

· Provide backup to the Finance Manager by assisting in AR/AP functions within QuickBooks Online.

· Retrieving data sets from internal systems for analysis by various departments.

· Creating and maintaining customer profiles in the various company programs.

Secondary Duties

· Aid with quality assurance reviews of data previously entered.

· Aid in the processing of customer freight claims.

· Work on special projects as assigned by the management team.

· Aid with basic IT duties such as replacing toner, keyboards, monitors and troubleshooting basic system issues.

We need a candidate that is very sharp, capable of multi-tasking and taking initiative. This is not a position that can be performed half-heartedly, your deliverables will impact the team daily and you will be expected to live up to the company expectations.

* The title of the position may change in the future

*** Please DO NOT call or stop by the Office. ***

Requirements

· Proficient at MS Excel, Outlook and Teams.

· Basic experience with QuickBooks or QuickBooks Online.

· Prior experience troubleshooting data-intensive issues.

· Must always possess and exhibit the highest level of moral and ethical standards.

· Excellent interpersonal and communication skills.

· Understanding of and ability to maintain confidentiality of all company information.

· Previous freight or parcel job experience preferred.

Benefits

· Medical, Dental & Vision Insurance

· 401K with Company Match (after 1 year of employment)

· Profit Sharing

· 6 Paid Holidays

· Paid Time Off