Executive Assistant

4 weeks ago

Fort Worth, United States Reeder Distributors, Inc. Full time
Job DescriptionJob Description

We are looking for an Executive Assistant provides administrative support to company executives by handling information requests, performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. This role often involves handling sensitive or confidential information and requires a high level of discretion and professionalism

Reports To: Owners

Key Responsibilities:

  • Act as the point of contact between the executives and internal/external clients.
  • Handle incoming calls and other communications, managing confidential information.
  • Manage diaries and organize meetings and appointments, often controlling access to the executive.
  • Book and arrange travel, transport, and accommodation.
  • Organize events and conferences.
  • Compile and prepare reports, presentations, and correspondence.
  • Manage databases and filing systems.
  • Implement and maintain procedures/administrative systems.
  • Liaise with staff, suppliers, and clients.
  • Collate and file expenses.
  • Handle sensitive matters with a high level of confidentiality and discretion.

Qualifications:

  • Proven experience as an executive assistant or in other secretarial positions.
  • Full comprehension of office management systems and procedures.
  • Excellent knowledge of MS Office, specifically Excel.
  • Exemplary planning and time management skills.
  • Ability to multitask and prioritize daily workload.
  • High level verbal and written communications skills.
  • Discretion and confidentiality.
  • High School degree; additional qualification as a personal assistant or secretary will be a plus.

Candidates must pass a background check and drug screen prior to hiring.



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