Current jobs related to Administrative Assistant - Chicago - Institute For Latino Progress

  • Administrative Assistant

    4 weeks ago

    Chicago, United States Mack & Associates, Ltd. Full time

    A design company in Chicago is seeking an organized and personable Administrative Assistant to provide overall office support, ensuring a smooth and efficient office environment. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently. The Office Assistant will handle office support duties,...

  • Administrative Assistant

    1 month ago

    Chicago, United States Mack & Associates, Ltd. Full time

    A design company in Chicago is seeking an organized and personable Administrative Assistant to provide overall office support, ensuring a smooth and efficient office environment. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently. The Office Assistant will handle office support duties,...

  • Administrative Assistant

    3 weeks ago

    Chicago, Illinois, United States Loyola University Of Chicago Full time

    Job Title: Administrative AssistantJoin the team at Loyola University Chicago as an Administrative Assistant for the Civitas ChildLaw Center. This role is part of a team of administrative professionals providing support across the Law School.Key Responsibilities:Provide administrative support to the Center's faculty, staff, and students.Serve as...

  • Administrative Assistant

    1 month ago

    Chicago, Illinois, United States MG M The Law Firm Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at MG+M The Law Firm. As an Administrative Assistant, you will provide administrative support to our attorneys and paralegals, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to...

  • Administrative Assistant

    4 weeks ago

    Chicago, Illinois, United States Sargent & Lundy Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Sargent & Lundy. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office and projects.Key ResponsibilitiesProvide administrative support to the team, including scheduling...

  • Administrative Assistant

    5 days ago

    Chicago, United States GTN Technical Staffing Full time

    Administrative Assistant HIGHLIGHTS Location: Ashburn VA Position Type: Contract Hourly / Salary: Based on experience. Residency Status: US Citizen or Green Card Holder ONLY ONSITE ONLY Our client is looking for an Administrative Assistant to join their team! Job Summary The Administrative Assistant performs a variety of administrative support which may...

  • Administrative Assistant

    2 weeks ago

    Chicago, United States GTN Technical Staffing Full time

    Administrative Assistant HIGHLIGHTS Location: Ashburn VA Position Type: Contract Hourly / Salary: Based on experience. Residency Status: US Citizen or Green Card Holder ONLY ONSITE ONLY Our client is looking for an Administrative Assistant to join their team! Job Summary The Administrative Assistant performs a variety of administrative support which may...

  • Administrative Assistant

    3 weeks ago

    Chicago, United States Search Solution Group Full time

    Administrative Assistant - Chicago, ILJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our office in Chicago. The ideal candidate will be responsible for managing daily office operations, assisting with scheduling, and ensuring smooth communication between teams.Key...

  • Administrative Assistant

    2 weeks ago

    Chicago, United States Search Solution Group Full time

    Administrative Assistant - Chicago, ILJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our office in Chicago. The ideal candidate will be responsible for managing daily office operations, assisting with scheduling, and ensuring smooth communication between teams.Key...

  • Administrative Assistant

    3 weeks ago

    Chicago, United States Search Solution Group Full time

    Administrative Assistant - Chicago, ILJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our office in Chicago. The ideal candidate will be responsible for managing daily office operations, assisting with scheduling, and ensuring smooth communication between teams.Key...

  • Administrative Assistant

    2 months ago

    Chicago, United States Mack & Associates, Ltd. Full time

    A vibrant property management company in Chicago is on the lookout for an enthusiastic and dedicated Administrative Assistant to become a key player in their dynamic team. This exciting role offers a chance to support a team that manages a bustling mixed-use property. The ideal candidate will be passionate about advancing in the property management field and...

  • Administrative Assistant

    1 week ago

    Chicago, Illinois, United States Loyola University Full time

    Job SummaryThe Department of Theology at Loyola University Chicago seeks a highly organized and detail-oriented Administrative Assistant to provide support to the department chair and faculty. The successful candidate will be responsible for maintaining the department calendar, coordinating events, and providing administrative assistance to the chair and...

  • Administrative Assistant

    1 week ago

    Chicago, United States Mack & Associates, Ltd. Full time

    Step into an exciting opportunity with a leading finance company in Chicago! As a Temporary Administrative Assistant, you'll play a key role in supporting the team during an action-packed period. This position is perfect for someone who thrives in a fast-paced, dynamic environment and is ready to make an impact. The assignment is expected to last 4-6 weeks,...

  • Administrative Assistant

    3 weeks ago

    Chicago, United States The Larko Group Full time

    A Financial Advisory firm is hiring an Administrative Assistant to join the team! Are you a versatile, problem-solving pro with a knack for details, and white-glove service, who likes to tackle projects with a positive approach? This is a great opportunity to work with an outstanding team and assist with office operations and administrative support. You will...

  • Administrative Assistant

    3 weeks ago

    Chicago, United States The Larko Group Full time

    A Financial Advisory firm is hiring an Administrative Assistant to join the team! Are you a versatile, problem-solving pro with a knack for details, and white-glove service, who likes to tackle projects with a positive approach? This is a great opportunity to work with an outstanding team and assist with office operations and administrative support. You will...

  • Administrative Assistant

    4 weeks ago

    Chicago, Illinois, United States PeopleShare Full time

    Job Title: Administrative Assistant/Onsite Service SpecialistWe are seeking a highly organized and detail-oriented Administrative Assistant/Onsite Service Specialist to join our team at PeopleShare in Downtown Chicago, IL. As an Administrative Assistant/Onsite Service Specialist, you will be responsible for providing administrative support to our team and...

  • Administrative Assistant

    3 weeks ago

    Chicago, Illinois, United States Sercanto srl Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant to join our team. As a key member of our support staff, you will be responsible for providing administrative support to our management team and ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the management team, including...

  • Administrative Assistant

    2 weeks ago

    Chicago, United States The Equus Group Full time

    Job Title: Office AssistantLocation: Chicago, ILPosition Overview:Our client, a leading real estate investment firm, is seeking a motivated and detail-oriented Administrative Assistant to join their team. This role is essential in providing high-level administrative support to ensure the efficient operation of the office and seamless coordination between...

  • IT Administrative Assistant

    2 weeks ago

    Chicago, Illinois, United States Addison Group Full time

    Job Title: IT Administrative AssistantLocation: Chicago, ILIndustry: LegalPay: $75,000 to $85,000About Our ClientAddison Group is a prestigious international law firm with a comprehensive global reach. We are committed to excellence and innovative solutions, providing a dynamic environment for career development in a respected organization.Job DescriptionAs...

  • Administrative Assistant

    3 weeks ago

    Chicago, Illinois, United States La Josie Full time

    Job Opportunity at La JosieWe are seeking an experienced Administrative Assistant to join our team at La Josie, a family-owned Mexican restaurant in the West Loop. As a key member of our operations team, you will be responsible for providing administrative support to our management team and ensuring the smooth day-to-day operations of our...

Administrative Assistant

2 months ago

Chicago, United States Institute For Latino Progress Full time $18 - $20
Job DescriptionJob Description

Administrative Assistant - IDPL (Instituto College)


COMPANY DESCRIPTION

Instituto del Progreso Latino is a community organization whose mission is to contribute to the fullest development of Latino(a) immigrants and their families through education, training and employment that fosters participation in the changing U.S. society while preserving cultural identity and dignity. Founded in 1977 to help Latino’s learn basic skills, pass the civil service exam and obtain higher paying post office jobs, Instituto has grown to a flourishing educational center serving over 14,000 Chicago families per year.


POSITION DESCRIPTION

Under the supervision of the Dean of College Academic Affairs, the Administrative Assistant provides support to the Dean of Academic Affairs, the Associate Dean of Nursing, and the Director of College Academic Affairs. The position also supports the intake process for incoming students into the Instituto College of Nursing Programs: The Associate Degree in Nursing (A.D. N.), and the Basic Nursing Assistant Training Program (BNATP).


ESSENTIAL DUTIES AND RESPONSIBILITIES

The Administrative Assistant performs a variety of routine clerical duties including, but not limited to the following responsibilities:

  • Prepare routine records, memos and forms, proof-read completed memos and make appropriate corrections.
  • Maintain office records and student files in alphabetical and/or numerical order.
  • Receive and sort incoming mail and distribute to appropriate personnel within the office.
  • Answer the telephone, take messages, and transfer calls to the appropriate staff members.
  • Assist the Nursing Program Administrators in scheduling appointments with partners, staff, as well as with the nursing students.
  • Operate basic office equipment such as copier, fax machine, scanner, and other equipment as necessary.
  • Maintain and organize office inventory and simulation lab supplies.
  • Submit office supplies orders in a timely manner.
  • Provide information on the admission requirements and application process to potential applicants to the BNATP and A.D.N. program.
  • Provide information to students regarding admission eligibility requirements, registration processes, enrollment dates, financial aid information, departmental course offerings, and program policies and procedures.
  • Assist the Director of College Academic Affairs in ensuring that all forms required by the IDPH and the IDFPR are in the students’ files, and notify the Director of College Academic Affairs of any missing forms needed to be collected.
  • Contacts potential BNATP and A.D.N. Program applicants to alert them of any missing documentation and provide a due date to submission.
  • Maintain an updated inquiry tracking log for the A.D.N. and BNA Training Programs potential applicants.
  • Assist the Director of College Academic Affairs in coordinating and scheduling program admission interviews with potential applicants to the A.D.N, and the BNA Training Programs.
  • Schedule the new student orientation sessions for the BNATP and the A.D.N. Program.
  • at the beginning of each cohort. Assist in conducting program orientations to new applicants as needed.
  • Assist in Xeroxing classroom materials such as teachers’ exams, classroom handouts, faculty attendance rosters, students’ handbooks, teacher’s forms, informational program flyers and forms, narrative reports, and general correspondence.
  • Assist in the preparation and submission of requests for payment and reimbursement, travel arrangements, and conference registration.
  • Delivers and picks up documents from Human Resources and the office.
  • Assist in the research of information and collection of basic data for the Nursing Program, grants and reports.
  • Perform other related duties as required by the College of Nursing Administrators.


QUALIFICATIONS, EXPERIENCE/EDUCATION

  • Associate degree required.
  • At least three year of experience working in an office environment.
  • Advanced skills using Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
  • Excellent time management, organizational and writing skills, as well as analytical skills.
  • Ability to represent the organization and program with positive and professional poise.
  • Ability to work independently and as a team.
  • Proactive self-starter with the ability to multitask, and maintain focus in a fast-paced environment.
  • Ability to maintain a high sense of confidentiality.
  • Above average “customer” service attitude.
  • Strong telephone skills and ability to maintain composure under pressure.
  • Dependable and punctual.

The above is intended to describe the general conditions of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities and requirements.

PHYSICAL DEMANDS

Nature of work requires an ability to operate standard business office equipment. Requires ability to communicate and exchange information, collect, compile and prepare work documents, set-up and maintain work files.

WORKING CONDITIONS

Majority of work performed in a general office environment. Position requires availability for extended hours plus non-traditional hours required to perform job duties. Also requires participation and attendance at organization sponsored events and meetings.


Instituto del Progreso Latino is an Equal Opportunity Employer