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Project Administrator

2 months ago

Houston, United States DAC, Inc. Full time
Job DescriptionJob DescriptionDescription:

Project Administrator Responsibilities

  • Provide administrative support as directed to expedite the project work. Includes scheduling, organizing special activities, organizing, department liaison, and prioritizing information and calls.
  • Process client contracts, vendor subcontracts, change orders, client contract correspondence, and project manager requests in a timely fashion
  • Maintain department and company records, project files, documents, manuals, and other project-related data in an accurate, orderly, and organized.
  • Execute, assist, modify, follow, document, maintain, and train colleagues, if necessary, on project administrative processes and procedures in coordination with the Corporate Administration Manager.
  • Act as a point of contact for the project team and facilitate communications among departments, clients, and subcontractors.
  • Provide ongoing support to colleagues, including Project Manager, Operations Managers, and sales staff by communicating the status of assigned projects, ensuring that the correct processes and procedures are followed, and flagging any issues that arise.
  • Administer the sales booking process for the branch departments. Track project client and vendor sub-contracts to ensure they are executed and properly stored on the server.
  • Facilitate close-out of contracts by scheduling turnover/completion meetings with operations staff and service. Provide record keeping and feedback to department managers on the close-out process.
  • Helped prepare monthly progress billing by working with project managers and accounting. Assist with submitting monthly progress billing to clients.
  • Ensure all project logs and documentation are named and stored properly in company servers
  • Help maintain a professional office appearance by ensuring that department areas are clean. Make suggestions to management on continuously maintaining and improving the office's appearance and conditions.
  • Works with departments to develop and follow the process of booking sales to projects, vendor subcontract process, project billing process, and project close-out processes.
Requirements:

Project Administrator Qualifications

  • High School Diploma Required
  • Associate Degree Preferred
  • Relevant Certifications and licenses preferred
  • CDS certification A+
  • Minimum of 2 years of previous, relevant project and contract-related experience required
  • Additional specialized training is preferred
  • Strong financial background in budgets and control measures
  • Proficient in Microsoft Outlook, Excel, Word and PowerPoint
  • Proficient knowledge of the construction contract process and basic accounting
  • Strong self-management, planning, and organizational skills with the ability to work within deadline
  • Excellent written and verbal communication skills in the English language
  • Ability to work independently, multi-task, prioritize, and follow-up on outstanding issues
  • Flexible, adaptable, and self-motivated
  • Internal and external customer service skills and detail-oriented
  • Ability to communicate effectively with all levels of management