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Project Administrative Assistant

2 months ago

Houston, United States MbSolutions Inc Full time
Job DescriptionJob Description

We have an exciting opportunity for a Project Administrative Assistant to join our team with JETS II Teammate Company,

Nexus Solutions.

The Project Administrative Assistant will:

- Start telecon/WebEx, and open products from Weekly SharePoint page for meeting discussion

- Tracking document reviews and coordinating reviewers for teams

- Provide general administrative support, including scheduling meetings and reviews

- Setting up and managing a "home page" on SharePoint which will display detailed information about the project

progress

- Administer Project SharePoint site, which means 1) respond to requests for additional subsites, modify sites, manage

permissions, set up new lists/libraries, etc., to support growing project needs, 2) reorganize the site, and 3) maintain

telecon/WebEx content for Project using SharePoint calendar

- Track general project actions and sending out reminders

- Collect agenda topics for upcoming meetings using the weekly SharePoint page

- Collect actions and follow up with actionees to get the actions completed and statuses updated ahead of the meetings

- Publish minutes from the meetings that include decisions made and actions taken

- Compile and distribute weekly email on meetings relevant to the team with agendas

- Perform other duties as required

Qualifications - External

Requisition Qualifications:

- Requires a HS diploma or its equivalent.

- Experience with SharePoint administration either v2016 or O365 Teams and with Microsoft Office

- Excellent oral and written communication skills

- Experience in working with engineers in a collaborative environment

- Experience with Teams Channels and file management

Requisition Preferences:

- Requires a HS diploma or its equivalent and a minimum of 4 years of experience in the field or in a related area

- Typically requires two (2) years of college with courses in business administration, computer science, and progressive

administrative experience, or any equivalent combination of relevant education and experience

- Familiarity with Johnson Space Center (JSC) organizations, processes, and procedures

- Wiki experience would be a bonus



Job Posted by ApplicantPro