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Project Administrator

3 months ago

Houston, United States Burnett Specialists Staffing | Recruiting Full time

Project Administrator

Project Administrator- Houston Area

An engineering company in the Houston area is looking for a Project Administrator to join their team. Candidates must have at least 3+ years of project coordination experience working in engineering, power, oil & gas, or petrochemical. Duties include:

  • Support the Project Managers with administrative duties and processes.
  • Schedule meetings and recording minutes, may include booking conference room, setting devices up, arranging catering, etc.
  • Creating and updating workflows of project administrative processes.
  • Prepare project transmittals and submit project documents to clients and business partners.
  • Filing and archiving project relevant documentation.
  • Maintaining the security of confidential documents. Ensuring the secure destruction and disposal of sensitive documents.
  • Work with the Project Commercial Managers to support project account duties for vendor registration, processing/issuing invoices, maintaining invoice control list, monitoring receivable payments in a timely manner, keeping contracts/awards list up to date, listing up key meetings for monthly report, data entries.
  • Review timesheets submitted by ESD project team members.
  • Work with Project Cost Controllers to track budgets, expenses, and project expenditures. Prepare a report of actual spent and forecast project costs.
  • Work with the Project Procurement Managers to order resources such as equipment and software required for projects.
  • Keep the project calendar up to date.
  • Act as the point of contact for internal project organizations including a team in Japan for administrative duties.
  • Coordinate business meetings and schedules. Assist staff members and visitors with travel arrangements.
  • Partner with ESD administrative assistants


HOUGW34

Interested candidates please send resume in Word format Please reference job code 132153 when responding to this ad.


Desired Skills and Experience

Project Administrator- Houston Area
An engineering company in the Houston area is looking for a Project Administrator to join their team. Candidates must have at least 3+ years of project coordination experience working in engineering, power, oil & gas, or petrochemical. Duties include:

Support the Project Managers with administrative duties and processes.
Schedule meetings and recording minutes, may include booking conference room, setting devices up, arranging catering, etc.
Creating and updating workflows of project administrative processes.
Prepare project transmittals and submit project documents to clients and business partners.
Filing and archiving project relevant documentation.
Maintaining the security of confidential documents. Ensuring the secure destruction and disposal of sensitive documents.
Work with the Project Commercial Managers to support project account duties for vendor registration, processing/issuing invoices, maintaining invoice control list, monitoring receivable payments in a timely manner, keeping contracts/awards list up to date, listing up key meetings for monthly report, data entries.
Review timesheets submitted by ESD project team members.
Work with Project Cost Controllers to track budgets, expenses, and project expenditures. Prepare a report of actual spent and forecast project costs.
Work with the Project Procurement Managers to order resources such as equipment and software required for projects.
Keep the project calendar up to date.
Act as the point of contact for internal project organizations including a team in Japan for administrative duties.
Coordinate business meetings and schedules. Assist staff members and visitors with travel arrangements.
Partner with ESD administrative assistants