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Coordinator, Office Administration
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Office Coordinator
3 months ago
Summary: The restaurant Office Coordinator plays a crucial role in ensuring the smooth operation of administrative tasks within the restaurant. Office Coordinators are responsible for managing various administrative duties to support the restaurant's daily operations, including clerical tasks, guest service, and coordination between different departments. This role requires exceptional organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.
Responsibilities:
- Perform general office duties such as answering phones, responding to emails, and handling correspondence.
- Maintain and update employee records, databases, and filing systems accurately.
- Prepare reports, memos, and other documents as requested by management.
- Assist in the creation and distribution of staff schedules and ensure timely communication of any changes.
- Handle email and phone inquiries, complaints, and feedback promptly and courteously.
- Assist in managing financial transactions, including invoicing, billing, and cash handling procedures.
- Reconcile daily sales and prepare deposits accurately.
- Collaborate with the accounting department to ensure timely and accurate processing of financial documents.
- Monitor inventory levels of office supplies and place orders as needed.
- Serve as a liaison between different departments, ensuring effective communication and collaboration.
- Schedule and coordinate meetings, appointments, and events as required.
- Facilitate communication between management and staff regarding operational updates and changes.
- Ensure compliance with health and safety regulations by maintaining cleanliness and organization in the office area.
- Assist in the implementation of policies and procedures related to safety and sanitation.
Must Haves:
- Proven experience in an administrative role, preferably in a restaurant or hospitality setting.
- Proficiency in MS Office suite (Word, Excel, Outlook) and other relevant software applications.
- Strong communication and interpersonal skills, with the ability to interact effectively with customers, staff, and management.
- Excellent organizational skills and attention to detail.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Ability to work flexible hours, including evenings, weekends, and holidays.
Employment Transparency
It is our policy to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.
We will endeavor to make a reasonable accommodation to the known limitations of qualified applicants and employees with a disability pursuant to the American with Disabilities Act and any applicable state and local laws unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to apply for a position or to participate in an interview, please contact the Human Resources department.
Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities including essential job functions may change at any time with or without notice, to the extent permitted by applicable law.
