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Office Coordinator
2 months ago
The Girls Athletic Leadership School Los Angeles (‘GALS’) is an all girls charter middle school located in Arleta, California. GALS provides a personalized and holistic college preparatory education in a supportive environment that fosters the academic mastery and personal development necessary for every young woman to become a powerful advocate for herself and a leader of her community in the 21st century.
The Office Coordinator is critical to the success of our school. The Office Coordinator reports to the Operations Manager. The pay rate for this role ranges from $22 to $24 depending on previous experience. Responsibilities include:
- Implement best practices in charter school operations.
- Oversee the day-to-day management of the school office with a commitment to ensuring the health and safety of students, faculty and staff.
- Responsible for procurement of office supplies, materials, equipment, and consistent monthly inventory management.
- Answer the main office line.
- Maintaining a strong presence at the front desk, serving as the initial point of contact for visitors and a day-to- day contact for students and families, ensuring compliance with check-in procedures, and answering phones
- Be the first point person when a student comes to the office sick or in need of first aid. Communicate illness/injury to parents. Follow protocol of documenting serious injuries in injury log.
- Ensure vaccination compliance.
- Oversee enrollment paperwork process and input of information into student database system in a timely fashion.
- Maintain integrity and accuracy of student records, including maintenance and tracking of attendance.
- Ensure cumulative files for all students are received at the beginning of the year.
- Ensure truancy letters are sent out on a monthly basis.
- Support logistics for Open Houses, Orientations, Parent Conferences, Family Dances, and other community events.
- Lunchtime supervision.
- Oversee pick-up and drop-off of students.
- Ensure emergency supplies & teacher materials (i.e. rosters) are up to date, adequate, and in compliance.
- Support operational and logistical projects for school, when needed.
- Manage and reconcile school’s petty cash funds.
- Manage accounts payable processes including but not limited to creating purchase orders, entering invoices into system, submitting invoices for approval, communicating with 3rd party back office provider.
- Create deposits.
- Collect and submit credit card receipts for all credit card holders.
- Coordinate with 3rd party back office provider to prepare documents for year-end financial audit.
Qualifications include:
- Fluency in Spanish
- Shows commitment to the mission of our organization and demonstrates passion for supporting low income Latina girls in opening up to their full potential.
- Demonstrated desire to work with a diverse group of families and students.
- Strong attention to detail.
- Ability to manage multiple tasks and meet deadlines in fast paced environment.
- Excellent communication and interpersonal skills.
- Self-motivated problem solving skills.
- Experience working in education organizations.
- Office administrative experience.
- Demonstrates a drive, commitment and sense of urgency to achieve results.
- Good sense of humor.
- Google Suite, Microsoft Office, and Mail Merge experience.
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