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Front Desk Team Intern

2 months ago

Carmel, United States Carmel Music Academy Part time $10 - $15
Job DescriptionJob DescriptionBenefits:
  • Bonus based on performance
  • Employee discounts
  • Flexible schedule
  • Free food & snacks
  • Free uniforms
  • Training & development

About the Role:
This role serves as a developmental experience for interns wanting to learn multiple tasks in a small business setting. You will be part of the welcoming team, heartbeat and vibrant pulse of the Academy orchestrating the rhythm of music education with enthusiasm. From warmly welcoming students to driving sales and fostering positive relationships, you'll play a pivotal role in creating exceptional experiences. If you're driven by passion, thrive in a sales-oriented environment, and crave the excitement of contributing to musical journeys, we can't wait to hear from you

Responsibilities:
  • Administrative Support:
    Provide comprehensive administrative assistance to directors and staff, including handling phone calls, emails, and inquiries.
    Maintain and update office records, documents, and filing systems, ensuring accuracy and accessibility.
  • Customer Service:
    Greet and assist customers visiting the academy, with a friendly professional first point of contact.
    Address customer inquiries and provide information about our music lessons programs.
  • Financial Administration:
    Assist with accounts receivable, and accounts payable tasks.
    Work to ensure accurate recording and reconciliation of financial transactions.
  • Inventory Management:
    Maintain inventory levels of office, cleaning and retail items and reordering as needed.
    Keep track of equipment and accessories to ensure availability for teachers and customers.
  • Data Entry and Reporting:
    Enter data into databases and generate reports as required.
    Compile and analyze data to support decision-making and improve operational efficiency.
  • Communication:
    Communicate effectively with directors, staff, teachers and partners.
    Draft and proofread correspondence, documents, and reports as necessary.
  • Qualifications and Skills:
    Some education in office administration is a plus.
    Some experience in office administration, hospitality, entertainment or retail setting a plus.
    Proficiency in all things Google and familiarity with MailChimp email marketing.
    Good organizational skills and attention to detail.
    Strong communication and interpersonal abilities.
    Ability to multitask and manage time effectively in a fast-paced environment.
    Customer-focused attitude with a willingness to assist customers. Problem-solving skills and the ability to adapt to changing situations.
Requirements:
  • Great memory.
  • Organized.
  • Attention to details.
  • Lite Housekeeping
  • Sales and goal oriented.
  • Good communication skills.
  • Good multitasking abilities.
  • Can work independently and with a team.
  • Passionate about sales and administrative work.
  • Can maintaining a welcoming environment daily.
Perks/Benefits:
  • Employee discounts.
  • Bonuses and incentives for reaching goals.
  • One free weekly music lesson.
About Us:
We teach Guitar, Piano, Voice, Violin, Drums, Bass, Ukulele, Viola, Cello, Bands, Ensembles, and Early Learning Music programs.

Our teachers and office staff love our supportive environment, and students thrive with our unique programs. Carmel Music Academy is an award-winning team with 13 years of musical excellence In 2023 the Academy was awarded the Best of Carmel for music lessons 8 years in a row as well as being inducted into Best of Carmel Hall of Fame for music schools.