Site Admin Assistant

4 months ago

Winter Haven, United States International Flavors & Fragrances Full time

Requisition ID : 499406  

Job Description

Site Administrative Assistant
Global Citrus Innovation Team
IFF Nourish
Location: IFF Citrus Innovation Center, Lakeland, Florida

Do you want to become part of our global citrus team.

It is an exciting time to be part of one of the world’s best fragrance and flavor companies 

We are looking for a Site Administrative Assistant at our new Citrus Innovation Center in Lakeland, Florida.

Your Focus

The global Citrus innovation team is seeking a highly motivated individual to work with leadership and personnel located at Citrus Innovation Center in Lakeland, Florida. Relocation is not available for this role.

This role will support a cross-functional team spanning a variety of functions including leadership, scientists, laboratory personnel, customer-facing specialists, building maintenance and more. The ideal candidate is task oriented, organized, has a high attention to detail, can prioritize task lists, and has good time management skills to complete actions on time. Additionally, this person must be able to communicate and work with a diverse group of people and personalities. This position demands excellent organizational skills and a strong commitment to safety. The successful candidate should be adaptive & self-motivated, with a passion for people, and thrive in a team environment. Please note that this position is office-based and primarily in-person with an emphasis on work/life balance, with some remote work by exception. 

How you will contribute

For this role key responsibilities include but are not limited to: 

General team assistance Calendar management for team and leaders and site-level meetings Meeting support – prepare agendas, set-up and manage meeting platforms, i.e. File share management via Microsoft Teams and sharepoint Documents actions by completing forms, reports, logs, and records. Keyboard documents and record confidential or sensitive information. Event coordination, both social and non-social (such as large group work meetings) on site and virtually Provide general support to site visitors, including facilitating meetings & conference room infrastructure, catering & reservations. Vendor management – Liaise with vendors for procurement and service, i.e.  Purchase order requisition management and interfacing with accounts payable. Office supply management such as maintaining stock of paper, consumables, etc. Laboratory supply management in collaboration with the technical team Coordinating with site services and site management for upkeep, operation, and maintenance of facilities Provide site support by answering questions & requests, directing to HR/leadership/etc as appropriate. Active supplies inventory – checking, anticipating, expediting orders, verifying receipt.  Safety Action Committee Gatekeeper – capturing meeting minutes, action items, and ensuring proper follow through. IT Support Coordination – assist basic troubleshooting and coordinate with IT for technical needs, employee onboarding etc.  Handle sensitive information in a confidential & professional manner. Working in Microsoft Office Applications including Word, PowerPoint, Excel and Outlook Communicate clearly in English both verbally and written. Attend work regularly and reliably. Perform other duties as assigned.

Job Requirements

Job requirements & Qualifications:

High-school or college degree 3-5 years of administrative assistance experience Computer skills including proficiencycy with Microsoft Office tools. Ability to work in person 40hrs/week.  Customer Service and dealing with a wide variety of people at all levels. Ability to work and communicate with a diverse team. Analyse and develop office guidelines, procedures, systems. Organize and assist the work of others.  Exercise tact, independent judgment and discretion while handling sensitive or confidential information.  Articulate English-language verbal and written communication capabilities US Citizen or legally able to work in US.

We are a global leader in taste, scent and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.

  • Site Administrative Assistant

    1 month ago

    Winter Haven, Florida, United States International Flavors & Fragrances Full time

    Job Title: Site Administrative AssistantJob Summary:We are seeking a highly motivated and organized Site Administrative Assistant to join our Global Citrus Innovation Team at the IFF Nourish Citrus Innovation Center in Lakeland, Florida. As a key member of our team, you will provide administrative support to our leadership and personnel, ensuring the smooth...

  • Junior Salesforce Admin

    6 days ago

    New Haven, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract-to-permanent position as a Junior Salesforce Admin in the industry at our New Haven, Connecticut location. This role is onsite and primarily involves supporting the implementation, customization, and maintenance of our Salesforce.com platform. The workplace offers a mix of remote and onsite work, with...

  • Leasing Administrative Assistant

    4 weeks ago

    South Haven, United States Creative Financial Staffing Full time

    Job Title: Leasing Administrative Assistant Location: South Haven, MI Salary: $17.00/hour Leasing Admin Assistant Overview: Join our client's team at a property management company in South Haven, MI, as a Leasing Admin Assistant. This role is perfect for someone who is detail-oriented, customer service-oriented, and enjoys working in a fast-paced...

  • Sr. Admin- Faculty Support

    2 weeks ago

    New Haven, United States Yale University Full time

    Sr. Admin- Faculty Support Department: Neurosurgery - Administrative Affairs University Job Title: Senior Administrative Assistant Bargaining Unit: L34 - Local 34 (Yale Union Group) Time Type: Full time Duration Type: Regular Compensation Grade: Labor Grade D Total # of hours to be worked: 37.5 Work Week: Standard (M-F equal number of hours per...

  • Sr. Admin- Faculty Support

    2 weeks ago

    New Haven, United States Yale University Full time

    Sr. Admin- Faculty Support Department: Neurosurgery - Administrative Affairs University Job Title: Senior Administrative Assistant Bargaining Unit: L34 - Local 34 (Yale Union Group) Time Type: Full time Duration Type: Regular Compensation Grade: Labor Grade D Total # of hours to be worked: 37.5 Work Week: Standard (M-F equal number of hours per...

  • Sr. Admin- Faculty Support

    2 weeks ago

    New Haven, United States Yale University Full time

    Sr. Admin- Faculty Support Department: Neurosurgery - Administrative Affairs University Job Title: Senior Administrative Assistant Bargaining Unit: L34 - Local 34 (Yale Union Group) Time Type: Full time Duration Type: Regular Compensation Grade: Labor Grade D Total of hours to be worked: 37.5 Work Week: Standard (M-F equal number of hours per day) Work...

  • Sr. Admin- Faculty Support

    2 weeks ago

    New Haven, United States Yale University Full time

    Sr. Admin- Faculty Support Department: Neurosurgery - Administrative Affairs University Job Title: Senior Administrative Assistant Bargaining Unit: L34 - Local 34 (Yale Union Group) Time Type: Full time Duration Type: Regular Compensation Grade: Labor Grade D Total of hours to be worked: 37.5 Work Week: Standard (M-F equal number of hours per day) Work...

  • Carpentry Assistant

    3 weeks ago

    Winter Haven, Florida, United States Jimmy Jones Construction Full time

    Job DescriptionWe are seeking a skilled Carpenter's Aide to assist with framing houses and setting trusses at Jimmy Jones Construction.Key responsibilities include:Framing and constructing house framesSetting trusses and ensuring structural integrityWorking at heights and maintaining a safe working environmentProviding own transportation to job...

  • Admin Assistant

    2 weeks ago

    North Haven, United States NESCO Inc Full time

    We are seeking an Administrative Assistant to join our client's team on a temp to hire basis for the right candidate. As an Administrative Assistant, you will play a vital role in ensuring smooth day-to-day operations within the organization. Your primary responsibilities will include providing excellent customer service, performing various administrative...

  • Admin Assistant

    1 week ago

    North Haven, United States Adecco Full time

    Job DescriptionJob DescriptionJob Title: Administrative Assistant (Temporary/Possible Permanent Hire for another role)Location: North Haven, CTClient: We are a dedicated, family-owned company known for our commitment to quality and exceptional customer service. We value team members with a positive attitude, a proactive approach, and a drive to exceed...

  • Dental Assistant

    2 weeks ago

    Winter Haven, United States Affordable Dentures & Implants Full time

    Overview: Come join our team as a Dental Assistant! This position is more than just a job, it is an opportunity to do what YOU love and get paid to do it! You will enjoy a fulfilling career like no other and will play a vital role in changing the lives of our patients. Together with our experienced dentists and lab professionals, you can be part of...

  • Financial Assistance Caseworker

    1 week ago

    Winter Haven, United States BayCare Health System Full time

    BayCare is currently in search of our newest Team Member who is passionate about providing outstanding customer service to our community. We are looking for an individual seeking a career opportunity with one of the largest employers within the Tampa Bay area.Position Details:Location: Winter Haven HospitalStatus: Full timeShift: 8:00 AM to 4:30 PM Days:...

  • Admin Assistant

    3 weeks ago

    Winter Park, United States Institute of Inspection , Cleaning and Restoration Certification Full time

    Perform all administrative tasks related to marketing and construction. Set-up, manage, and participate in Servpro's marketing and community involvement events. Perform general marketing duties, such as drafting correspondence, filing, and creating reports/newsletters. Perform general construction administrative duties such as daily calls, receipt logging...

  • Medical Assistant

    12 hours ago

    Winter Haven, United States HCA Florida Poinciana Surgical Specialists Full time

    Description Introduction Do you have the career opportunities as a(an) Medical Assistant you want with your current employer? We have an exciting opportunity for you to join HCA Florida Poinciana Surgical Specialists which is part of the nation's leading provider of healthcare services, HCA Healthcare. Benefits HCA Florida Poinciana Surgical Specialists,...

  • Neonatology Physician Assistant

    2 weeks ago

    Winter Haven, United States RecruitWell LLC Full time

    Winter Haven, Florida, Neonatal NP/PA Job Clinical Role: NNP Candidates: Board Certified APRN national specialty certification NNP (cannot accept FNP, PNP, or any other NP certifications) Minimum of a master's degree 2+ years of current NNP work experience (not including training or as RN) PA Candidates: Minimum of a master's degree Board Certified through...

  • Site Director

    6 months ago

    Lock Haven, United States KinderCare Education Full time

    Futures start here. Where first steps, new friendships, and confident learners are born. At KinderCare Learning Companies, the first and only early childhood education provider recognized with the Gallup Exceptional Workplace Award, we offer a variety of early education and child care options for families. We pave the way for their lifelong learning journey...

  • Clinical Medical Assistant

    2 months ago

    Winter Haven, United States Central Florida Health Care Full time

    Title: Clinical Medical Assistant (CMA)Reports to: Nurse ManagerFLSA Status: Non-Exempt Personnel Supervised: None POSITION SUMMARY:The Clinical Medical Assistant is responsible for providing direct and indirect patient care in the clinic under the direction and supervision of the Nurse Manager. The CMA is expected to work well with every member of the...

  • Clinical Medical Assistant

    5 hours ago

    Winter Haven, United States Central Florida Health Care Full time

    POSITION SUMMARY:The Clinical Medical Assistant is responsible for providing direct and indirect patient care in the clinic under the direction and supervision of the Nurse Manager/HCA Mobile Units. The CMA is expected to work well with every member of the clinical team in order to ensure optimal outcomes for patients' health. This position requires strong...

  • Patient Care Coordinator

    1 week ago

    Winter Haven, United States Sanitas Full time

    Job DetailsJob LocationWinter Haven - Winter Haven, FLEducation LevelHigh SchoolTravel PercentageNegligibleDescription"Sanitas is a global healthcare organization expanding across United States. Our services include primary care, urgent care, nutrition, lab, diagnostic, health care education and resources for our patients. We strive to attract professionals...

  • Floating Site Director

    4 weeks ago

    Lock Haven, United States KinderCare Education Full time

    Futures start here. Where first steps, new friendships, and confident learners are born. At KinderCare Learning Companies, the first and only early childhood education provider recognized with the Gallup Exceptional Workplace Award, we offer a variety of early education and child care options for families. We pave the way for their lifelong learning journey...