Site Admin Assistant
2 months ago
Requisition ID : 499406
Job Description
Site Administrative Assistant
Global Citrus Innovation Team
IFF Nourish
Location: IFF Citrus Innovation Center, Lakeland, Florida
Do you want to become part of our global citrus team.
It is an exciting time to be part of one of the world’s best fragrance and flavor companies
We are looking for a Site Administrative Assistant at our new Citrus Innovation Center in Lakeland, Florida.
Your Focus
The global Citrus innovation team is seeking a highly motivated individual to work with leadership and personnel located at Citrus Innovation Center in Lakeland, Florida. Relocation is not available for this role.
This role will support a cross-functional team spanning a variety of functions including leadership, scientists, laboratory personnel, customer-facing specialists, building maintenance and more. The ideal candidate is task oriented, organized, has a high attention to detail, can prioritize task lists, and has good time management skills to complete actions on time. Additionally, this person must be able to communicate and work with a diverse group of people and personalities. This position demands excellent organizational skills and a strong commitment to safety. The successful candidate should be adaptive & self-motivated, with a passion for people, and thrive in a team environment. Please note that this position is office-based and primarily in-person with an emphasis on work/life balance, with some remote work by exception.
How you will contribute
For this role key responsibilities include but are not limited to:
General team assistance Calendar management for team and leaders and site-level meetings Meeting support – prepare agendas, set-up and manage meeting platforms, i.e. File share management via Microsoft Teams and sharepoint Documents actions by completing forms, reports, logs, and records. Keyboard documents and record confidential or sensitive information. Event coordination, both social and non-social (such as large group work meetings) on site and virtually Provide general support to site visitors, including facilitating meetings & conference room infrastructure, catering & reservations. Vendor management – Liaise with vendors for procurement and service, i.e. Purchase order requisition management and interfacing with accounts payable. Office supply management such as maintaining stock of paper, consumables, etc. Laboratory supply management in collaboration with the technical team Coordinating with site services and site management for upkeep, operation, and maintenance of facilities Provide site support by answering questions & requests, directing to HR/leadership/etc as appropriate. Active supplies inventory – checking, anticipating, expediting orders, verifying receipt. Safety Action Committee Gatekeeper – capturing meeting minutes, action items, and ensuring proper follow through. IT Support Coordination – assist basic troubleshooting and coordinate with IT for technical needs, employee onboarding etc. Handle sensitive information in a confidential & professional manner. Working in Microsoft Office Applications including Word, PowerPoint, Excel and Outlook Communicate clearly in English both verbally and written. Attend work regularly and reliably. Perform other duties as assigned.
Job Requirements
Job requirements & Qualifications:
We are a global leader in taste, scent and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.
-
Site Admin Assistant
2 months ago
Winter Haven, Florida, United States IFF Family of Companies Full timeRequisition ID : 499406 Job DescriptionSite Administrative AssistantGlobal Citrus Innovation TeamIFF NourishLocation: IFF Citrus Innovation Center, Lakeland, Florida Do you want to become part of our global citrus team. It is an exciting time to be part of one of the world's best fragrance and flavor companies We are looking for a Site Administrative...
-
Admin/Recruiter
2 months ago
White Haven, United States Freight Breakers Full timeWe are looking for an Admin/Recruiter to join our team in White Haven. About Freight Breakers: Freight Breakers provides managed labor services to support warehouse, distribution centers, and cross dock operations. We are a North Carolina based company with operations from Pennsylvania to Texas. With onsite leadership and a production-minded labor force, we...
-
Customer Service Representative
2 months ago
North Haven, United States Nero Air Conditioning & Heating, Inc. Full timeOur amazing team at Nero Inc. Air Conditioning & Heating in North Haven, CT is looking to hire a full-time Customer Service Representative - Admin Assistant to assist our customers and support the administrative functions of our business. If you're looking for a stable position with a great group of hardworking people, keep reading! Schedule, Pay, And...
-
Citrus Innovation Site Administrative Coordinator
20 hours ago
Winter Haven, Florida, United States International Flavors & Fragrances Full timeRequisition ID : 499406 Job Overview Site Administrative Coordinator Global Citrus Innovation Team IFF Nourish Location: IFF Citrus Innovation Center Become an integral part of our global citrus initiative. This is a pivotal moment to engage with one of the leading companies in fragrance and flavor. We are seeking a Site Administrative...
-
Winter Haven, Florida, United States International Flavors & Fragrances Full timeRequisition ID : 499406 Job Overview Site Administrative Coordinator Global Citrus Innovation Team IFF Nourish Location: IFF Citrus Innovation Center We are seeking a dedicated individual to join our global citrus team. This is an exciting opportunity to be part of one of the leading fragrance and flavor companies in the world. We are looking for...
-
Winter Haven, Florida, United States International Flavors & Fragrances Full timeRequisition ID : 499406 Job Overview Site Administrative Coordinator Global Citrus Innovation Team IFF Nourish Location: IFF Citrus Innovation Center Are you ready to be a vital part of our global citrus initiative? This is an exciting opportunity to join one of the leading companies in the fragrance and flavor industry. We are in search of a...
-
Financial Assistance Caseworker
4 weeks ago
Winter Haven, United States BayCare Health System Full timeBayCare is currently in search of our newest Team Member who is passionate about providing outstanding customer service to our community. We are looking for an individual seeking a career opportunity with one of the largest employers within the Tampa Bay area.Position Details:Location: Winter Haven HospitalStatus: Full timeShift: 8:00 AM to 4:30 PM Days:...
-
Financial Assistance Caseworker
1 month ago
Winter Haven, United States BayCare Health System Full timeBayCare is currently in search of our newest Team Member who is passionate about providing outstanding customer service to our community. We are looking for an individual seeking a career opportunity with one of the largest employers within the Tampa Bay area. Position Details: Location: Winter Haven Hospital Status: Full time Shift: 8:00 AM to 4:30 PM ...
-
Site Leader
2 months ago
New Haven, United States RICBT, Inc Full timeJob DescriptionJob DescriptionSite LeaderWe don’t just have a mission statement…we have a mission.At RICBT/OneCBT, our commitment to optimal mental health and steadfast support isn’t just for our clients; it extends to every team member. RICBT/OneCBT realizes the strength of our practice is our exceptional staff. We support our employees in building a...
-
Site Safety Technician
3 months ago
New Haven, United States Gregory Construction Full timeJob DescriptionJob DescriptionSite Safety TechnicianGregory Construction is a Christian principled, industry-recognized, award winning provider of construction services driven. Our portfolio includes numerous successful projects from various markets including civil, industrial, and commercial. Our quality construction services have benefited many customers...
-
Site Coordinator
3 months ago
East Haven, United States DOCS MEDICAL GROUP Full timeJob DetailsJob Location East Haven, CT - East Haven, CT Salary Range $20.00 - $24.00 DescriptionPosition Overview: DOCS Medical Group is seeking a dedicated and experienced Site Manager/Office Manager to oversee the operations of one of our clinics. This full-time position requires clinical experience and strong management skills, ensuring the seamless...
-
Senior Site Coordinator
4 weeks ago
New Haven, United States New Reach Full timeCCompany Overview: As a long-time leader in Connecticut, New Reach hopes to now chart a new path by fundamentally shifting how our community manages and responds to the homelessness and housing insecurity crises. With increased focus on preventing evictions and providing long-term stability for those who are establishing their independence, we believe a...
-
Site Director
2 months ago
New Haven, United States Friends Center for Children Full timeJob DescriptionJob DescriptionSummaryThe Site Director role is a leadership position for one of the Friends Center for Children locations. The Site Director is responsible for the general supervision and management of the educators, children and families at the site. The Site Director may begin their journey with Friends Center for Children with in-depth...
-
Senior Site Coordinator
4 weeks ago
New Haven, United States New Reach Full timeJob DescriptionJob DescriptionCCompany Overview: As a long-time leader in Connecticut, New Reach hopes to now chart a new path by fundamentally shifting how our community manages and responds to the homelessness and housing insecurity crises. With increased focus on preventing evictions and providing long-term stability for those who are establishing their...
-
Civil Site Engineer
4 weeks ago
New Haven, United States Resource Options Full timeAt Resource Options (ROI), we understand the biggest asset of any company is its people. We are looking for people like us who take pride in their work, are good team players, are professional, and know how to put in an honest day's work. If you share these values, we would enjoy meeting you. Come join our team! We are seeking Civil Site Engineers for a...
-
Office Administrator
3 months ago
Winter Garden, United States Commonsense Childbirth Full timeJob DescriptionJob DescriptionSalary: Commonsense Childbirth Inc. (CSC) is a 501(c)3 non-profit organization whose mission is to eradicate racial disparities in perinatal health by restoring deeply rooted networks of care and support. Our vision, is to inspire change that protects human dignity. For the last 25 years, we have been working to help women...
-
Executive Assistant
1 day ago
New Haven, United States Private family Full timeEntrepreneur with over $10MM in assets looking for Executive Assistant with strong accounting and business background. As an entrepreneur with several businesses, investment accounts, other assets, and hobbies, I am all over the place. Needless to say I’m looking for someone to keep me organized in many ways. This role is very unique in the sense that it...
-
Executive Assistant
2 days ago
New Haven, United States Private family Full timeEntrepreneur with over $10MM in assets looking for Executive Assistant with strong accounting and business background. As an entrepreneur with several businesses, investment accounts, other assets, and hobbies, I am all over the place. Needless to say I’m looking for someone to keep me organized in many ways. This role is very unique in the sense that it...
-
Office Assistant(Temporary)
3 weeks ago
Winter Garden, United States Nesco Resource Full timeOur Client is a leading manufacturer of thermoplastic corrugated pipe, providing comprehensive water management solutions to industrial, agricultural, and infrastructure applications.They are seeking a highly organized and detail-oriented Office Assistant to join our team in Orlando, FL.The Office Assistant will provide administrative support to ensure...
-
Administrative Assistant
2 months ago
Winter Park, Florida, United States Full Sail University Full timeIf you're looking for the chance to learn, grow, and make a contribution to the community, look at employment opportunities with Full Sail University. You'll find your choice of career opportunities, great benefits, an environment that welcomes and values creativity, and a work experience that is both challenging and rewardingWe are looking for a responsible...