Program Assistant

1 month ago


Jamaica, United States Westhab Inc. Full time
Job DescriptionJob Description

Title: Administrative/Program Assistant



FLSA: Non-Exempt

Reported To: Director of Social Services

Division: Services

Location: Jamaica (Queens)


Summary: The Administrative/Program Assistant is responsible for effectively managing interactions with the diverse population of a 200+ bed men’s homeless shelter. The Administrative/Program Assistant is required to maintain professional communications with administrative staff, housing staff, facilities staff, residents, and community partners. Proof of COVID-19 vaccination is a mandatory requirement for this position.


Responsibilities:

- Greet all residents and visitors reporting to administration and direct them appropriately.

- Perform administrative tasks including typing reports, letters, memos, etc.

- Manage phones, faxes, and reservations for meeting rooms.

- Assist in office supplies procurement and maintaining office inventory.

- Maintain accurate records, prepare reports, and facilitate necessary paperwork flow throughout the facility.

- Generate work orders for facilities and oversee completion progress, updating the system accordingly.

- Assist in establishing and managing databases related to the programs and provide relevant technical assistance with resident placements, closeouts, and sanctions.

- Arrange and monitor donation deliveries, maintaining a donation "wish list."

- Coordinate transportation with the van driver.

- Monitor resident access to computers, phones, and the administration area; assist case management with filing; and perform other assigned duties.


Experience, Education, and Special Requirements:

Preferred: Associates degree

Required: High School Diploma/GED

Skills: Strong verbal, written, and computer skills

Additional: Ability to multitask while remaining focused; proficiency in Spanish is advantageous


Agency Profile & Employee Expectations:

Westhab is a leading community development organization, providing housing and supportive services to over 10,000 vulnerable individuals annually. We are committed to our mission - Building Communities. Changing Lives. Working at Westhab requires high expectations from all staff, as we believe that the people and communities we serve deserve our best every day. We are a results-driven organization focused on empowerment and impact. Those applying for this opportunity should be prepared for the challenges and expectations that come with joining our team. (EOE)


Occupational Safety and Health Administration (OSHA):

The Occupational Safety and Health Administration (OSHA) ensures safe and healthy working conditions for employees, setting and enforcing standards, and providing training, outreach, education, and assistance. Westhab complies with all applicable OSHA standards, rules, and regulations while maintaining hazard-free workplaces.



  • Program Assistant

    3 months ago


    Jamaica, United States Center for Alternative Full time

    Job DescriptionJob DescriptionJob Summary:                                                    The Program Assistant provides a wide range of administrative duties to support departmental program operations. The Program Assistant will interact with program directors and staff, executive staff, government...


  • Jamaica, New York, United States Southern Queens Park Association Full time

    Job OverviewSalary: $50,000SUMMARY:The Southern Queens Park Association is seeking a motivated individual to serve as an Assistant Director of Programs for the Beacon initiative located at J.H.S. 008 (Richard S. Grossley). Our programs function similarly to clubs, providing enrichment in youth academics, athletics, performing arts, community service, and...


  • Jamaica, New York, United States Southern Queens Park Association Full time

    Job OverviewSalary: $50,000SUMMARY:The Southern Queens Park Association is seeking a proactive individual to fill the role of Assistant Program Director for the Beacon initiative at J.H.S. 008 (Richard S. Grossley). Our programs are designed to function like clubs, providing enrichment in various areas including academics, sports, performing arts, community...


  • Jamaica, New York, United States Southern Queens Park Association Full time

    Job OverviewSalary: $50,000SUMMARY:The Southern Queens Park Association is seeking a motivated individual to fill the role of Assistant Director of Youth Services for the Beacon program at J.H.S. 008 (Richard S. Grossley). This position involves overseeing programs designed like clubs that provide enrichment in academics, sports, performing arts, community...

  • Program Coordinator

    2 weeks ago


    Jamaica, New York, United States Compass Group, North America Full time

    Position Overview:As a key member of the Compass Community Living team, the Program Coordinator plays a vital role in ensuring exceptional service delivery within our hospitality operations.Compensation:Salary Range: $75,000 - $95,000Additional Benefits:Not applicableAbout Us:At CCL Hospitality Group, we prioritize our people and are dedicated to providing...

  • Program Director

    3 weeks ago


    Jamaica, United States Project Redirect Inc Of The Distric Full time $90,000 - $100,000

    Job DescriptionJob DescriptionBenefits:Health insurancePaid time offSummary:Oversees the daily operations of the program, the hiring, training, supervision, coaching of existing and new staff members. Responsible for the management of the financial budget of the program, the grants and other types of funding. Ensures performance evaluations are conducted in...

  • Program Director

    3 months ago


    Jamaica, United States Project Redirect Full time

    Job DescriptionJob DescriptionSalary: Summary:Oversees the daily operations of the program, the hiring, training, supervision, coaching of existing and new staff members.  Responsible for the management of the financial budget of the program, the grants and other types of funding.  Ensures performance evaluations are conducted in a timely fashion,...


  • Jamaica, New York, United States HOMES FOR THE HOMELESS, INC Full time

    Job SummaryWe are seeking a highly motivated and experienced Recreation Coordinator to join our team at Homes for the Homeless, Inc. in Queens, NY.Key ResponsibilitiesOrganize and supervise field trips, team games, and sporting events.Lead arts and crafts projects, ensuring the safety and engagement of children in assigned activities.Assist with events,...


  • Jamaica, New York, United States Grant Leading Technology Full time

    Job SummaryWe are seeking a highly skilled Senior Program Manager to join our team at Grant Leading Technology. As a Senior Program Manager, you will be responsible for managing projects and ensuring deliverables meet the applicable scope and budget.Key ResponsibilitiesProject ManagementDevelop and maintain project schedulesDevelop project scopes, project...


  • Jamaica, New York, United States Commonpoint Queens Full time

    Job SummaryWe are seeking a highly motivated and experienced Case Manager to join our team at Commonpoint Queens. The successful candidate will be responsible for managing a caseload of opportunity youth, providing individual and group support, and facilitating wraparound services to promote academic and career success.Key ResponsibilitiesCase Management:...


  • Jamaica, United States Mount Sinai Health System Full time

    Job DescriptionJob DescriptionThe Icahn School of Medicine at Mount Sinai’s affiliation with NYC H+H|Queens serving culturally diverse communities in Queens, New York seeks, a medical director of the Advanced Primary Stroke Program. This is a full-time physician leadership role in which the ideal candidate should be capable in both General Neurology and...


  • Jamaica, New York, United States Public Health Solutions Full time

    Job OverviewOrganization Background:Public Health Solutions (PHS) is a 501(c)3 non-profit organization dedicated to enhancing health equity and addressing health-related social needs for historically underserved communities. As the largest public health nonprofit in New York City, we strive to improve health outcomes and empower communities by delivering...


  • Jamaica, New York, United States Harriman After School and Summer Programs Full time

    Job OverviewSUMMARY:We are looking for a Music Program Coordinator for our after-school initiative at Harriman After School and Summer Programs. The Coordinator will be tasked with designing and leading captivating musical activities for middle school students enrolled in our program. The ideal candidate should possess expertise in band education and...

  • Program Administrator

    4 weeks ago


    Jamaica Plain, United States Justice Resource Institute-Developing Ablilities Full time

    *Who we are looking for:*Are you the Program Administrator we have been looking for? In this position you will be able to convey your passion for helping others by working with people in the community!JRI’s STRIVE Boston program is a workforce readiness program that provides a skills training and job placement program that focuses on workplace readiness,...


  • Jamaica, New York, United States Center for Justice Innovation Full time

    Job SummaryThe Center for Justice Innovation is seeking a highly skilled Senior Social Worker to join our team in the Queens Community Justice Center. As a key member of our Coming Home program, you will provide critical support to young people transitioning from juvenile detention and residential facilities. Your expertise in clinical social work, case...


  • Jamaica, New York, United States Velocity Enterprises Full time

    Job DescriptionWe are seeking a highly skilled and motivated individual to join our team as an Industrial Mechanic Trainee. As a trainee, you will have the opportunity to develop your skills and knowledge in the field of industrial mechanics, specializing in maintenance.Key Responsibilities:Assist in the production of device parts, machine components, and...


  • Jamaica, United States The Goodkind Group Full time

    Job DescriptionJob DescriptionAdministrative Assistant Summary of Responsibilities:The Assistant is primarily responsible for working with the EVP/CFO in unison and with other staff members within the hospital. The position will report in Jamaica, New York.The interview and testing will take place in Melville, (Long Island), New York. Primary job functions...

  • Executive Assistant

    2 months ago


    Jamaica, United States The Goodkind Group Full time

    Job DescriptionJob DescriptionExecutive Assistant Summary of Responsibilities:The Executive Assistant is primarily responsible for working with the EVP/CFO in unison and with other staff members within the hospital. The position will report in Jamaica, New York. The interview and testing will take place in Melville, (Long Island), New York.Primary job...

  • Assistant Director

    1 month ago


    Jamaica, United States QUEENS COMMUNITY HOUSE Full time

    Job DescriptionJob DescriptionLocation: Queens, NYSchedule: Monday – Friday, 35 hours per weekCompensation: $21.15 - $22.00 per hourAbout Us:Queens Community House (QCH) is a dynamic, multi-site nonprofit organization dedicated to serving the diverse population of Queens. Our comprehensive network of programs supports children, youth, adults, and older...

  • Assistant Director

    4 weeks ago


    Jamaica, United States QUEENS COMMUNITY HOUSE Full time $21 - $22

    Job DescriptionJob DescriptionLocation: Queens, NYSchedule: Monday – Friday, 35 hours per weekAbout Us:Queens Community House (QCH) is a dynamic, multi-site nonprofit organization dedicated to serving the diverse population of Queens. Our comprehensive network of programs supports children, youth, adults, and older adults. With a focus on social and...