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Administrative Assistant

2 months ago

Los Angeles, United States MUSEUM ASSOCIATES Full time
Job DescriptionJob Description

Administrative Assistant (Regular, Part-Time)
Conservation Center

Reporting to the Senior Manager of the Conservation department the Conservation Administrative Assistant provides support for administrative functions of the Conservation Center, including invoice processing, supplies ordering, filing, answering phone calls, responding to emails, archiving documents, and creating storage files and labels. Works directly with the Senior Manager of Conservation assisting with accounting tasks, data entry, invoice scanning, and budget tracking. In addition, this position assists with other routine office activities and Conservation library activities. This is a one-year termed position with potential for renewal.

Responsibilities:

  • Processes invoice requests, travel and mileage, purchase orders, budget adjustments, and professional services agreements.
  • Orders and tracks Conservation program supplies with the Senior Manager of Conservation.
  • Monitors budget and actual expenditures for Conservation accounts, including Outgoing Loans and Exhibition projects.
  • Schedules meetings and manages the Conservation Calendar.
  • Archives documents and creates labels for off-site storage.
  • Scans files, archival material, and other documents as needed, digitizes treatment files with a camera and copy stand
  • Creates object treatment files according to protocols for each Conservation division Records meeting minutes, and assists with correspondence.
  • Assists with file and Conservation library requests.
  • Answers phones, screens calls, responds to inquiries, and provides information.

Benefits:

  • The expected hourly for this Los Angeles, CA based position is $22.00 - $25.00, subject to change, and the position is eligible for LACMA’s comprehensive benefits package, including pension plan.
  • LACMA is committed to providing its employees with valuable and competitive benefits as a core part of a strong overall employee experience.

Qualifications:

  • Professional level knowledge (equivalent to a Bachelor’s Degree) in Business, Finance, Office Administration, Accounting or related field
  • 2 to 3 years of report creation, Excel spreadsheets, letter format, problem-solving, and budget analysis experience.