Administrative Assistant
3 weeks ago
Administrative Assistant
Location: Remote
Status: Full or Part-time
Position: Administrative Assistant
Reports to: Founder/Program Director
Pay: $30/hr
About Us:
We are a dynamic consultancy specializing in grant program management. Our mission is to provide exceptional support to our clients by delivering effective solutions and ensuring the successful implementation of grant-funded projects. We are looking for a dedicated Administrative Assistant to join our team and contribute to our continued success.
Job Summary:
The Administrative Assistant will play a crucial role in supporting our team by handling a range of administrative tasks, including scheduling meetings, creating standard operating procedures (SOPs) and forms, managing data input, and preparing regular reports. This position also involves some light project management responsibilities, ensuring smooth and efficient operations within our consultancy.
Key Responsibilities:
- Meeting Coordination: Schedule and organize meetings for team members, including setting up appointments, coordinating with participants, and preparing necessary materials.
- Standard Operating Procedures & Forms: Develop and maintain standard operating procedures (SOPs) and create forms to streamline office processes and ensure consistency.
- Data Management & Reporting: Manage data input into various systems, ensure data accuracy, and generate regular reports on project progress, team activities, and other relevant metrics.
- Project Management Support: Assist with light project management tasks, including tracking project timelines, updating project plans, and supporting project coordinators with administrative needs.
- Administrative Support: Provide general administrative support, including answering phones, handling correspondence, and maintaining filing systems.
- Team Collaboration: Work closely with team members to support various operational and administrative needs, ensuring efficient workflow and communication.
Qualifications:
- High school diploma or equivalent; associate's degree or relevant certification preferred.
- Proven experience as an administrative assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with data management software.
- Strong organizational and time-management skills with attention to detail.
- Excellent communication skills, both written and verbal.
- Ability to work independently and as part of a team in a fast-paced environment.
- CalJobs experience is a plus.
- Experience with basic project management tasks is a plus.
Benefits:
- Competitive salary
- Technology stipend
- Paid time off and holidays
- Professional development opportunities
Application Process:
Interested candidates should submit their resume, cover letter, and references to brigid@cloveragencyinc.comwith the subject line "Administrative Assistant Application – [Your Name]."
Join our team and be a part of a consultancy that values innovation, efficiency, and collaboration. We look forward to hearing from you
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