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Administrative Assistant
4 weeks ago
Job Title: Administrative Assistant
Shifts: 8:30 am - 5:00 pm
Location: Los Angeles, CA 90089
Duration: 03 months with possible extension
Job Description:
· The USC Division of Pulmonary, Critical Care, and Sleep Medicine in the Department of Medicine seeks an Admin/Communication assistant to join our team.
· The candidate will work closely with the Communications Coordinator and Division Administrator to create and disseminate internal/external communications, develop new faculty and program announcements/flyers, develop and maintain division website content, create standard presentation templates, print materials, and newsletter.
· Additionally, they will assist the Administrator with faculty onboarding and support, data tracking and reporting, and development of policies and procedures.
**Must Haves: **
- Clean cut appearance
- High School Diploma
- Strong organizational and time management skills
- Excellent communication skills, both written and verbal
- Detail-oriented with a focus on accuracy and quality
- Ability to multitask and prioritize tasks effectively
· Prior experience in a similar administrative role is essential
Nice to have:
· Education background
Job Description:
- School of Architecture is looking to place an Administrative Assistant for their front office
- Provides a range of administrative services within the Dean’s Office.
- Assists the Dean’s Executive Assistant with office management, including greeting visitors, managing calls, and making reservations for the Deans and Vice Deans.
- Supports senior leaders with calendaring, travel arrangements, and meeting management.
- Manages space and room reservations, academic classroom support, and temporary administrative support for other units.
- Oversees basic budgets and financial processes, including purchases and reimbursements.
- Handles general office operations, including mail management, ordering supplies, and troubleshooting facility issues.
· Assists in onboarding and scheduling student workers.
**Events & Activities**
- Assists in organizing in-person and virtual events, coordinating all aspects to ensure smooth execution.
- Manages vendor coordination, logistics, and real-time event coordination.
- Handles arrangements for parking, refreshments, lodging, and event materials.
- Supports event coordination for other units as needed.
**Communications**
- Responds to inquiries and requests, serving as an internal resource to administrators, faculty, staff, and students.
- Composes and produces business correspondence and reports.
- Ensures confidentiality and controls sensitive information.