Office Manager/Operations Associate

4 weeks ago

Scottsdale, United States Parallel Advisors Full time
Job DescriptionJob Description

Job Summary:

The Operations Associate/Office Manager will be joining a fast-growing Registered Investment Advisor firm with a culture of entrepreneurship, education, and collaboration. The Associate will assist in the implementation of new client accounts and the ongoing servicing of existing clients in addition to managing day to day operations for our Scottsdale office. As a member of the operations team, the Associate will work closely with our financial advisors, clients, vendors, and custodian support teams. This role is fully onsite in our Scottsdale office 5 days a week.

Primary Duties and Responsibilities:

  • Manage the Front Office duties which include: handling incoming and outgoing mail, answering phone calls, greeting visitors, and ordering and maintaining supplies
  • Optimize the client experience as it relates to operations and service in order to drive high satisfaction, quality, and efficiency for both the client and Parallel.
  • Manage all aspects of our clients’ operational needs within the timeframes committed to by Parallel and within the deadlines established by our custodians.
  • Serve as a resource to multiple financial advisors in supporting client relationships.
  • Lead or participate in cross-functional group projects to improve quality and efficiency within the teams.

Required Skills/Abilities:

  • Operational knowledge in four key areas: new accounts, cashiering, transfer of accounts, and account maintenance.
  • Strong organizational, analytical, communication, and interpersonal skills.
  • Ability to work effectively in a fast-paced and deadline-oriented environment. Capability to manage multiple demands and competing priorities.
  • Excellent written and verbal communication skills.
  • Broker/Dealer platform experience a plus.
  • CRM Experience, specifically Salesforce, a plus.
  • Experience with Google Suite (Docs, Sheets, etc), a plus.

Education and Experience:

  • Bachelors Degree or Equivalent Work Experience
  • Two (2) to Five (5) years of experience in Financial Services

Salary and Benefits:

  • Salary based upon experience
  • Opportunity for discretionary, semi-annual incentive awards
  • Benefits including health care, dental, vision, and 401k plans
  • Opportunity for support of professional accreditation and continuing education requirements and other professional development


Company: Parallel Advisors, LLC

  • Parallel Advisors is a fast-growing, independent, Registered Investment Advisory firm. We are headquartered in San Francisco CA.
  • To enhance our clients’ futures, we seek to know where they are today and where they want to be tomorrow. That means understanding not only their assets, such as concentrated stock holdings, real estate, and earning potential but also their aspirations, including all of their future financial goals.
  • With this information in-hand, we chart, assess, and evaluate different scenarios based upon their unique objectives, risk tolerances, and time horizons. From this insight, we build a financial framework from which all our recommendations – including savings directives, insurance requirements, and investment strategies – flow. This framework provides a repeatable, measurable way to make objective decisions as to how to allocate their assets now and into their future.
  • We offer our clients an open array of investment solutions, fee-based, and independent of any proprietary platforms.
  • At Parallel, we combine the best advisors, support staff, and industry-leading technology in collaborative partnership to offer our clients an extraordinary experience.
  • Parallel Advisors, LLC is an Equal Opportunity Employer.

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