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Administrative Assistant

1 month ago

Kent, United States Western Mechanical Contractors Inc Full time
Job DescriptionJob Description

Administrative Assistant

Western Mechanical Contractors has been serving Seattle and the surrounding areas for the last 14 years. Our Mission is to provide quality systems and services for our customers, provide growth opportunities for our employees and continually improve and expand our business services.

We are growing and need to add a Administrative Assistant to our Team

Job Summary: The ideal candidate will play a key role in supporting HR functions and ensuring the smooth operation of various HR processes.

Benefits:

  • Retirement - Company matches up to 3%
  • Medical, Dental and Vision- 100% employer paid for the employee
  • 7 paid holidays
  • Vacation - 40 hours for the first year 80 hours starting the second year and 120 hours starting the fifth year
  • Sick 1 hour for every 40 hours worked, in accordance with Washington State law
  • We also provide group plans that offer discounted rates on Voluntary life, STD, Critical Illness and Accident plans.

Pay Range: $29.00/hr.-$35.00/hr.- Depending on Experience

Job Duties:

  • Provide front desk reception and answer HR phone lines
  • Monitor and respond to HR Admin email
  • Create and maintain confidential personnel files
  • Provide clerical and technical support
  • Perform records management activities according to the Local Government Common Records Retention Schedule (CORE)
  • Administer the employee recognition program
  • Compose routine correspondence using proper grammar and punctuation
  • Communicate effectively and professionally
  • Distribute new employee paperwork and welcome email materials
  • Respond to verification of employment requests within 24 hours
  • Run various reports and queries exporting information from SAP
  • Timekeeping for staff
  • Perform employee purchase card reconciliation for department staff
  • Prepare new hire paperwork and complete the onboarding process for new employees, including running backgrounds.
  • Notify management when new hires are good to start.
  • Monitor completion of pre-employment tasks.
  • Maintain and coordinate employee recognition programs.
  • Support human resources special projects, job fairs and community events.
  • Perform other duties as assigned

Requirements:

  • High School Diploma
  • 1+ year in Human Resources
  • Associate's degree -Preferred not required- You may replace with work experience
  • Must be proficient in the use of Microsoft Office
  • Previous experience working in the Trades preferred but not required