Art Fair Inventory Coordinator

1 month ago

New York, United States David Zwirner Gallery Full time
Job DescriptionJob Description

At David Zwirner, we look to be an industry leader in our field, with our artists at the center of what we do. Our global exhibition program expands beyond our locations in New York, London, Los Angeles, Hong Kong, and Paris, representing seventy artists and estates. Home to innovative, singular, and pioneering exhibitions across a variety of media and genres. Active in both the primary and secondary market, David Zwirner has helped foster the careers of some of the most influential artists today.

Who will work well with us

  • The ideal candidate should have a strong interest in the operational side of the gallery world. Previous experience with art inventory management, registration, or shipping is required.

About the Opportunity

Art Fair Inventory Coordinator | $60k

David Zwirner seeks a full-time Art Fair Inventory Coordinator to assist with the inventory and shipping aspects of domestic and international art fairs. The Art Fair Inventory Coordinator reports to the Director of Art Fairs, working closely with the Inventory Team and serving as a liaison between various gallery departments as well as crating and shipping vendors. The position requires a keen attention to detail and the ability to smoothly multitask in a fast-paced, deadline-driven environment. Position hours are Monday - Friday, 10am to 6pm. Candidate will occasionally need to work additional hours.

What you'll do

  • Regularly review art fair inventory to flag framing, conservation, and crating needs.
  • Work with the New York Inventory team to coordinate transfers of art fair inventory between the galleries and warehouse.
  • Obtain crating and shipping estimates; overseeing domestic and international art fair shipments and preparing packing lists, proformas, and other shipping documents.
  • Condition checking select artworks and assembling collections of works that require condition checking by registrars.
  • Assist Director and Art Fairs Associate with uploads of images into condition reports.
  • Coordinate with Production and Registration teams to ensure fair inventory is exhibition ready.
  • Update database with crate costs and dimensions; track and maintain database locations.
  • Electronically file shipping documents, BOLs, and AWBs.
  • Update internal calendars and shared documents with shipping dates.
  • Track shipping costs and maintain budgets.

What we would like you to have

  • BA (Art History or Arts Administration preferred)
  • Must be detail-oriented and able to work on multiple projects at once
  • Must be able to work independently and proactively
  • Previous experience in inventory management, registration, or art shipping

What you will love about David Zwirner (benefits)

  • David Zwirner has pioneered initiatives dedicated to the gallery's long-standing commitment to kaleidoscopic storytelling, including: David Zwirner Online, David Zwirner Books, Dialogues, Platform, Utopia Editions, Consignments, Program.
  • Premier Access - to private on-site and off-site events, such as exhibition previews, book signings, talks, and walkthroughs with gallery artists and estate members, and external curators and scholars.

Staff-driven projects and fundraising initiatives. This includes David Zwirner's ongoing commitment to sustainability. Benefits Flexible workplace and commuter benefits, corporate memberships to museums, including the Whitney, New Museum, MOMA, and others. Summer Fridays, generous PTO and leave, Family Medical/Dental/Vision benefits. 401K savings plan with automatic employer contributions.

David Zwirner is an Equal Opportunity Employer. The Gallery is firmly committed to equal employment opportunities in all facets of its operations. The Gallery makes decisions concerning hiring and terms and conditions of employment without regard to any characteristic protected by applicable law.

We are an equal opportunity employer, if you need assistance in applying to a role you may reach out to recruiting@davidzwirner.com.

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