Accounts Payable and Payroll Specialist

1 month ago


West Columbia, United States PenServ Plan Services Full time
Job DescriptionJob DescriptionSalary: 45,000

SUMMARY:  Supports all aspects of accounts payable and payroll processing, ensuring that all deadlines are met with accuracy.


DUTIES AND RESPONSIBILITIES:

  • Prepares vouchers and approved invoices for payment; processes payments in a timely manner.
  • Interfaces with appropriate departments to secure payment approvals.
  • Prepares accounts payable checks, ACH and Wires.
  • Oversees maintenance of accounts payable files and records.
  • Prepares and processes bi-weekly payroll.
  • Assist employees with updating time entries as needed.
  • Responds to all vendor and employee inquiries regarding invoices, expenses, and check requests; resolves invoice discrepancies.
  • Processes and oversees expense reimbursement and reporting.
  • Prepares accounts payable reports; reviews and reconciles periodic reports to maintain current reconciliation status for cash and disbursement accounts.
  • Analyzes and tracks accounts payable amounts; prepares analysis of accounts as required.
  • Assists with monthly closings and bank statement reconciliation.
  • Assists with related special projects as required.
  • Performs other related duties as assigned by management.

 

QUALIFICATIONS:

  • Associate’s degree (A. A.) or equivalent, one to two years related experience, or equivalent combination of education and experience.
  • Proficient in Microsoft Office.
  • Familiar with QuickBooks or Sage Intacct ERP system.
  • Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.
  • Commitment to excellence and high standards.
  • Acute attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to prepare reports and business correspondence.
  • Ability to understand and follow written and verbal instructions.
  • Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
  • Ability to work independently and as a member of a team.
  • Versatility, flexibility, and a willingness to work with enthusiasm.

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