Accounts Payable Specialist
2 months ago
Overview:
We are seeking an **Accounts Payable Specialist** with **2+ years** of experience to join our growing team Finance & Accounting Division in the **West Palm Beach, FL** office.
At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. We work to stay ahead of the curve by investing in the latest tools and technology. As one of the nation’s top consulting firms, we consistently strive to promote efficiency, cultivate a culture our associates can proudly embrace, and empower our associates to advance their career growth at WGI, and beyond.
WGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team-player, and want to shape your community, join our WGI team today
**WGI offers a complete Benefits package including: Medical, Dental, Vision, LTD & STD, Life Insurance, 401k with match, PTO, Holidays, HSA with company contribution, Pet insurance, and Employee assistance program.**
LI-Onsite
**Responsibilities**:
- Review project related invoices for appropriate documentation, two-step approval process, and compliance with contractual terms (sub-consultant agreements).
- Review overhead related invoices for similar documentation, account coding, and approvals
- Reconcile vendor statements, research and follow up as needed.
- Record daily payables and set up new vendors.
- Initiate timely and accurate payment.
- Process check requests.
- Respond promptly to vendor inquiries.
- Review expense reimbursement requests for client documentation requirements, company policy, and FAR compliance
- Reconcile and process credit card expenses with statements and track-down receipts or approvals as necessary.
- Assist Accounting Manager with creation of month-end accruals (for pending expenses)
- Manage and maintain files in accordance with company policy.
- Perform special projects and other responsibilities as assigned.
Qualifications:
- **Associates degree in Accounting, Finance or related field preferred.**:
- ** 2+ years of accounts payable and accounts receivable experience**.
- Knowledge of FAR allowable/non-allowable expenses a plus.
- Strong attention to detail required.
- Ability to organize and multi-task a must.
- Strong analytical skills and strong sense of urgency.
- Strong knowledge of MS Word, Excel and Outlook a must.
- Exceptional interpersonal, oral and written communication skills a must.
- Basic understanding of accounting software preferred.
- Basic math comprehension preferred.
- Knowledge of project billing a plus.
Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over the sponsorship of employment visas
**Physical Demands**
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office setting. Hand-eye coordination is necessary to operate a computer, keyboard, and mouse. The use of a telephone headset will allow for virtual communication with team members through Zoom and/or Microsoft Teams. While performing the duties of this job, the employee is often required to sit for prolonged periods, use hands/fingers to handle, feel, or operate objects, tools, or controls reach with hands and arms, speak, and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WGI does not accept any unsolicited resumes. Should any 3rd party agency or recruiter forward or submit any resume(s) to a WGI associate without a pre-existing contractual agreement, the submitted resume(s) will be deemed the property of WGI, and no placement fee will be provided.
All agencies and vendors are required to have a signed WGI vendor agreement from the WGI Chief HR Officer permitting them to work directly through our Talent Acquisition team. Obtaining this signed vendor agreement is the only way you will receive payment. Verbal or written commitments from any other member of our staff will not be binding.
All third-party recruiting/supplemental staffing agencies are expected to familiarize themselves and abide by this policy.
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