Lead Accounts Payable Specialist

4 weeks ago

West Columbia, United States Seibels Services Group, Inc. Full time

Responsible for reviewing and processing vendor invoices, reconciling purchasing card bills, answering vendor inquiries, reconciling vendor statements, processing and maintaining 1099 records, and processing and reconciling ACH and check disbursements.

ESSENTIAL FUNCTIONS

  • Reconciles accounts payable total and general ledger with other applicable records (e.g., subsidiary vendors ledger).
  • Participates in creation and interpretation of enhanced finance related methods to ensure consistency with accounts payable prerequisites.
  • Ensures that all invoices are reviewed and processed accurately and in a timely manner.
  • Processes vendor invoices and other disbursement requests, ensuring that proper documentation and approvals have been provided and that cost center codes are accurate.
  • Ensures accuracy and generates weekly check runs, wire transfers, and ACH payments to vendors.
  • Responds to vendor or internal inquiries and research to resolve concerns or discrepancies.
  • Verifies payments before processing and mailing by reviewing and completing reconciliation of checks and vouchers.
  • Assist with month end closing, ensuring all invoices are processed within the month received producing the Aging Report, and completing the AP Accruals.
  • Assists with monthly/quarterly internal audit of quality assurance program.
  • Analyzes expense reports and other invoices for accuracy and eligibility for payment.
  • Prepare year end 1099s for vendors and IRS prior to deadlines.
  • Act in accordance with and be an advocate for Seibels Core Values (Respect, Collaboration, Accountability, and Transparency).
  • Ability to run/create SQL queries, access databases, and more advanced excel formulas.
  • Performs other duties as assigned.
  • Performs other related duties as assigned.
Requirements
  • 2-Year College Degree with focus in Accounting
  • 5 or more years of experience with Accounts Payable
  • Experience in a lead capacity is preferred
  • Experience in the insurance industry is preferred
  • Proficient with various accounting software such as Epicor, IPS general ledger
  • Microsoft Office applications, particularly advanced experience with Excel, Word, Access
  • Exceptional communication skills and an innovative problem-solving personality
  • Strong organizational skills and ability to prioritize tasks, projects and workload
  • Proven ability to interact and communicate with clients in a professional, positive and constructive way
  • Ability to adjust to diverse ideas, impressions, schemes, and tactics from individuals or changing preferences

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