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Administrative Assistant

5 months ago

Auburn, United States GENERAL BUILDERS SUPPLY INC Full time
Job DescriptionJob DescriptionBenefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Training & development

Benefits/Perks
  • Competitive Compensation
  • Paid Time Off
  • Career Growth Opportunities
Job Summary
We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities
  • General office duties
  • provide back up support to the Credit Manager
  • Gather & verify invoices for appropriate documentation prior to payment
  • Manage relationships with vendors, service providers, and landlord regarding discrepancies in billing &/or payments issued
  • Maintain an organized filing system
  • Knowledge of Construction lien laws & practices for Washington, Oregon, Idaho, & Alaska
  • Understanding construction contract administration to assist the Credit Manager
  • Support billing department with daily invoice processing
  • Monitor & collect accounts receivable by contacting clients via telephone, email, and mail regarding past due accounts.
  • Assist in preparing monthly statements of accounts to customers
  • Review and submit invoices to customer promptly
  • Perform daily cash management duties, including recording bank deposits, updating of cash applications
Qualifications
  • High school diploma/GED required, Associates degree or administrative training is preferred
  • Previous experience in accounts receivable and accounts payable or in a similar position
  • Familiarity with standard office equipment such as printers and fax machines
  • Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
  • Highly organized with excellent time management skills and the ability to prioritize projects