Human Resource Coordinator

4 weeks ago

Chicago, United States Illinois College of Optometry Full time
Job DescriptionJob Description

LEVEL: Exempt

REPORTING RELATIONSHIP: Reports to the Director of Human Resources

ESSENTIAL JOB FUNCTIONS:

  • Human Resources Functions
    • Provides superior customer service to our students and employees
    • Function as an assistant to the Director of HR
    • Manage substantial administrative requirements of the department to include scheduling meetings, responding/sending emails, filing, responding to voicemails, conducting intra-office audits, making reservations, ordering supplies and food for events, etc.)
    • Responds to employee inquiries in a timely manner
    • Assist with the performance management process, as needed
    • Assist with updating and maintaining approximately 250 job descriptions
    • Assist with the planning and execution of staff and faculty outings and activities including year-end event, retirements, outings, and celebrations.
    • Creates and updates various reports/excels spreadsheets, employee manual changes, training logs, loan forgiveness forms, and tuition reimbursement activities
    • Paid Notary Public certification and perform said duties for the institution
    • Manages the visa and green card processes for nonimmigrant employees (currently one on staff)
    • Regularly audit city, state and federal posters to ensure compliance.
    • Attend weekly/monthly HR Meetings to discuss objectives, planning and development.
    • Assist with FMLA processing as assigned
  • Recruitment/Onboarding/Offboarding
    • Complete all facets of the recruitment/onboarding process to include requisition completion, posting positions, scheduling interviews (where needed), background check, extending salary offers, drafting and sending acceptance letters, planning and execution of orientation, I-9 form and personnel file setup.
    • Create external resources for recruitment and acquiring high level talent by continually sourcing, connecting, and maintaining ongoing communication with outside agencies
    • Attend external recruitment events (job fairs, and organization site visits)
    • Assist with exit interviews and off-boarding
    • Verifies employment for staff and faculty (where needed)
    • Manage the evaluation process for all newly hired/promoted staff.
  • Student Work Study Program
  • Keeps accurate data of student positions and workers for reporting number of student positions, number of working students
    • Maintains current Work Study job descriptions
    • Inputs Student Work Study data into the HR/Payroll system ensuring hiring paperwork forms are current including verifying I-9 documents
    • Creates and maintains Student Work Study handbook for student employees, revising as necessary
    • Keeps abreast of federal and state laws pertaining to the Student Work Study Program
    • Interacts with the Business Office, Financial Aid Office, and the Office of Academic Affairs regarding the program
    • Communicates effectively with all student workers and supervisors

MARGINAL FUNCTIONS

  • Other job-related duties as assigned by the Director of Human Resource
  • Orders supplies and maintaining a professional office environment, for visitors.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

  • Bachelor’s degree and 2 years’ experience or 3+ years of equivalent HR experience
  • Experience with fully automated Human Resources Information Systems (HRIS) ADP Recruitment preferred
  • Demonstrated experience in recruiting and onboarding
  • Outstanding customer service skills and professional conduct required for all in person, telephone and written correspondence.
  • Ability to maintain a high level of confidentiality
  • Manages time effectively and ensures tasks and deadlines are completed timely
  • High level of organization, planning and prioritizing required.
  • Skilled in data reporting and file management using Excel, Word, and Power Point
  • Ability to create professional, welcoming, working relationships with all faculty, staff, students, and visitors
  • Ability to handle problems, conflict, and deviations with work as they arise.
  • Ability to assume responsibility and learn new processes
  • Ability to write clearly and effectively and demonstrate excellent communication skills
  • Effective communication
  • Demonstrated punctuality and dependability
  • Attendance must be in accordance with the College/Department policy
  • Non-Disclosure Agreement (NDA) signing is required

The Illinois College of Optometry and the Illinois Eye Institute has no contract or implied contract with its employees concerning the terms and conditions of employment. The Illinois College of Optometry and the Illinois Eye Institute and its employees each have the right to terminate the employment relationship at any time, with or without notice and no officer or employee of Illinois College of Optometry or Illinois Eye Institute has the authority to alter or amend this expressed policy except the President, who is authorized to alter or amend this expressed policy only in writing. Termination issues regarding faculty are governed by the Faculty Handbook.

I can perform all the Essential Job Functions as outlined in this job description.

Employee

Date


  • Coordinator, Human Resources

    4 weeks ago

    Chicago, United States ACGME Full time

    Job DescriptionJob DescriptionJob Title:Human Resources CoordinatorDepartment:Finance and AdministrationFLSA Status:Exempt Reports to:Manager, HRIS and PayrollThe following describes the various aspects of the designated job. Some or all of these aspects may be changed over time, with or without notice, at the sole discretion of the ACGME.Applicants must be...

  • Human Resource Coordinator

    4 days ago

    Chicago, United States Christian Community Health Center Full time

    Job Title: Human Resources Coordinator Minimal Qualifications/Experience/Skills: High School Diploma or equivalent from an accredited school/program with 5+ years of HR experience or Associates Degree with 2+ years of HR experience. Must have strong organizational skills and be able to handle multiple projects simultaneously and meet deadlines...

  • Human Resources Generalist

    4 weeks ago

    Chicago, United States Human Resources Development Institute Full time

    Manages the implementation of human resources activities by providing human resources services, including but not limited to talent acquisition, recruiting, onboarding, orientation, employment processing, compensation, health and welfare benefits, training and development, records maintenance and management, safety and health, succession planning, employee...

  • Human Resources Coordinator

    2 months ago

    Chicago, United States Eataly North America Full time

    Job DescriptionThe Human Resources (HR) Coordinator works onsite at an Eataly location to facilitate various aspects of the HR function including but not limited to: recruitment, onboarding, HR administration, and employee relations. Reports to the Human Resources Business Partner (HRBP).Collaborates with the HRBP and the HR Generalist to deploy a fully...

  • Human Resources Coordinator

    1 week ago

    Chicago, Illinois, United States Metropolitan Water Reclamation District of Greater Chicago Full time

    Human Resources Analyst Role at Metropolitan Water Reclamation District of Greater ChicagoOverviewUnder supervision, this position entails a variety of human resources functions including position classification, benefits management, recruitment, employee training, and labor relations to further the mission of the Metropolitan Water Reclamation District.Key...

  • Human Resources Coordinator

    4 days ago

    Chicago, Illinois, United States Metropolitan Water Reclamation District of Greater Chicago Full time

    Human Resources Analyst Role at Metropolitan Water Reclamation District of Greater ChicagoOverviewUnder supervision, this position involves a variety of human resources functions including job classification, benefits management, recruitment, employee training, and labor relations to further the objectives of the Metropolitan Water Reclamation District.Key...

  • Human Resources Coordinator

    2 months ago

    Chicago, United States Eataly North America Full time

    Job DescriptionJob DescriptionCompany DescriptionEataly is the world’s largest artisanal Italian food and beverage marketplace! Eataly is not a chain; each Eataly is different, with its own character and own theme – but all with the same aim... for our guests to:EAT authentic Italian food at our restaurants, cafés and to-go countersSHOP a selection of...

  • Human Resources Coordinator

    3 months ago

    Chicago, United States Addison Group Full time

    100% on-site Contract to hire $20-27/hr Job Title: HR Coordinator Location: Chicago, IL Job Type: Full-time As an HR Coordinator you will play a crucial role in supporting various human resources functions. You will be responsible for assisting with recruitment, onboarding, employee relations, and other HR activities. The ideal candidate is...

  • Human Resources Coordinator

    3 months ago

    Chicago, United States Addison Group Full time

    100% on-siteContract to hire$20-27/hrJob Title: HR CoordinatorLocation: Chicago, ILJob Type: Full-timeAs an HR Coordinator you will play a crucial role in supporting various human resources functions. You will be responsible for assisting with recruitment, onboarding, employee relations, and other HR activities. The ideal candidate is detail-oriented,...

  • Human Resources Coordinator

    1 month ago

    Chicago, United States Compass Group USA Full time

    Levy Sector Position Title: Human Resources Coordinator Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today! Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team? We're hiring! Great team member perks like Instapay (early...

  • Human Resources Coordinator

    2 months ago

    Chicago, Illinois, United States Eataly Full time

    Company DescriptionEataly is the world's largest artisanal Italian food and beverage marketplace Eataly is not a chain; each Eataly is different, with its own character and own theme – but all with the same aim... for our guests to:EAT authentic Italian food at our restaurants, cafés and to-go countersSHOP a selection of high-quality Italian, local and...

  • Human Resources Coordinator

    2 months ago

    Chicago, Illinois, United States Hilton Global Full time

    Join the Palmer House Hilton as a Human Resources Coordinator and experience the opulence and beauty of Chicago's most iconic hotel. Be a part of 150 years of world-class service and carry it forward into the next century The Coordinator g reets, assists and provides prompt and courteous service to guests, applicants and team members. Provides the Human...

  • Human Resources Coordinator

    2 months ago

    Chicago, Illinois, United States Palmer House a Hilton Hotel Full time

    Join the Palmer House Hilton as a Human Resources Coordinator and experience the opulence and beauty of Chicago's most iconic hotel. Be a part of 150 years of world-class service and carry it forward into the next century The Coordinator greets, assists and provides prompt and courteous service to guests, applicants and team members. Provides the Human...

  • Human Resources Coordinator

    1 week ago

    Chicago, Illinois, United States Marriott International Inc Full time

    Job Number Job Category Human Resources Schedule Full-Time Position Type Non-Management POSITION SUMMARY Support and assist management and the leadership team in addressing and resolving Human Resources matters. Aid employees with internal and external transfer requests and procedures. Oversee and assist managers/supervisors with recruitment processes and...

  • Human Resources Coordinator

    2 days ago

    Chicago, United States Prime Healthcare Full time

    Prime Healthcare is an award-winning health system headquartered in Ontario, California. Prime Healthcare operates 45 hospitals and has more than 300 outpatient locations in 14 states providing more than 2.6 million patient visits annually. It is one Human Resource, Coordinator, Healthcare, Administrative

  • Human Resources Coordinator

    2 weeks ago

    Chicago, United States Prime Healthcare Full time

    Prime Healthcare is an award-winning health system headquartered in Ontario, California. Prime Healthcare operates 45 hospitals and has more than 300 outpatient locations in 14 states providing more than 2.6 million patient visits annually. It is one Human Resource, Coordinator, Healthcare, Administrative, Manager

  • Chief Human Resources Officer

    2 months ago

    Chicago, United States Heartland Human Care Serv Full time

    Job DescriptionJob DescriptionTittle: Chief Human Resources OfficerLocation: 4822 N BroadwaySchedule: Hybrid, Monday to Friday (8:30am-5:00pm)The Chief Human Resources Officer (CHRO) is a dynamic and innovative change agent responsible for leading high-impact, people-focused strategic initiatives that develop Heartland Human Care Services’ internal culture...

  • Human Resources Coordinator

    1 week ago

    Chicago, Illinois, United States The Larko Group Full time

    Position: Human Resources Coordinator Company: The Larko Group Location: Oak Park, IL (On-site) We are in search of a proactive and meticulous HR Coordinator to become a vital part of our esteemed team at The Larko Group, a prominent player in the manufacturing sector. In this capacity, you will be instrumental in ensuring administrative excellence,...

  • Human Resource Coordinator

    2 weeks ago

    Chicago, United States Creative Financial Staffing Full time

    We are seeking a Human Resources Coordinator to become a part of the team! You will be responsible for managing HR activities for our organization. About the Company: Our client is a 501c3, Greater Chicago nonprofit community-based social services agency. Founded by the Chicago Ethical Humanist Society, our client is primarily focused on the development of...

  • Human Resource Coordinator

    1 week ago

    Chicago, United States Creative Financial Staffing Full time

    We are seeking a Human Resources Coordinator to become a part of the team! You will be responsible for managing HR activities for our organization.About the Company:Our client is a 501c3, Greater Chicago nonprofit community-based social services agency. Founded by the Chicago Ethical Humanist Society, our client is primarily focused on the development of...