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Executive Assistant

3 months ago

Garden City, United States First Due Full time
Job DescriptionJob Description

This is a remote position.

Executive Assistant
First Due, a leading SaaS technology company providing an end-to-end software platform for Fire and EMS agencies, is searching for a flexible, motivated, and organized executive assistant to support our C-Suite team. This person’s well-rounded background with prior experience in supporting C-Suite tech leaders will help them jump in from day one and support our busy team in a fast-paced company experiencing outstanding year-over-year growth.

The Role
As First Due’s Executive Assistant, you will:
  • Partner with the C-Suite to support day-to-day business operations
  • Maintain a heavy calendar of appointments with various demands and priorities, meetings and deadlines.
  • Manage multiple email boxes, working with leaders to build a filing and response system for a high-traffic email address.
  • Ingest a high level of time-sensitive, confidential and complex information and ensure the appropriate action is taken.
  • Assist with travel arrangements both domestic and international as well as lodging, and meal planning as needed.
  • Prepare and submit expense reports.
  • Support additional tasks as requested by the team.

The Executive Assistant must enjoy working within an entrepreneurial environment and display the ability to exercise sound judgment, learn the business, and provide best-in-class service to internal and external customers alike. The Executive Assistant must be able to work independently on projects and deliver a wide variety of activities.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities required of this role.

RequirementsSkills, Experience, and Qualifications
The ideal candidate will have:
  • Bachelor's degree or equivalent experience
  • 5+ years of experience in similar roles, ideally supporting more than one leader simultaneously in a remote environment
  • Experience in a SaaS tech company ideal
  • Ability and experience working in a fully remote, multi-time zone organization
  • Proficient in Microsoft Office including Outlook, Word, Excel, Power Point, and Teams
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • High ability to pivot and adapt; thrive in a fast-paced growth environment
  • Very strong interpersonal skills and the ability to build relationships across the organization
  • Expert level written and verbal communication skills
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability

We welcome a diverse workforce If you don’t fit all the qualifications for the job listed above but feel you bring unique experience and perspective that would serve this role and First Due well, we encourage you to apply.

All applicants must be authorized to work for any US employer in the United States. Locality Media Inc. is unable to sponsor or transition sponsorship ownership of employment visas at this time. Hiring is contingent upon candidates successfully passing a criminal background check. As part of the I-9 verification of authorization to work in the US, Locality Media Inc. participates in E-Verify.

Physical Demands and Work Environment
This role is fully remote with minimal travel expectations at this time. Reasonable accommodation may be made to enable qualified employees and applicants to perform the essential functions as outlined above. If you require an accommodation during the interview process, please reach out to people@firstdue.com.

BenefitsWorking at First Due
First Due offers a comprehensive compensation and benefits package for eligible employees, including competitive pay, medical, dental, and vision coverage, FSA/HSA, 401(k), flexible PTO, a fully remote workplace, a technology stipend, opportunities for advancement, and other benefits and perks that sets our team apart. Visit www.firstdue.com to learn more.

If you are a resident of California, Colorado, New Jersey, New York, or Washington, please reach out to people@firstdue.com for a reasonable estimate of annual base compensation and any eligible incentive compensation. The actual compensation offered to successful candidates for roles may be higher or lower, based on non-discriminatory criteria including but not limited to relevant professional experience, geographic location, knowledge, skills, and abilities. This range will be reviewed on a regular basis.

About First Due
First Due is re-imagining Fire and EMS by providing a modern cloud-based platform that allows agencies to run their entire operation in one place. From Fire Prevention, Pre-Incident Planning, Incident Reporting, Scheduling, Asset Management, Reporting, Response and more, First Due is leading the public safety software industry in transforming public safety through next-generation technology and innovation.

Locality Media Inc. dba First Due is an equal opportunity employer. We do not discriminate in any aspect of employment on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status, or any other protected status or class. We are committed to promoting an environment of respect, acceptance, diversity and inclusivity, and equal opportunity. Discrimination and harassment of any type in any form will not be tolerated.

When you apply for a role at Locality Media, Inc. dba First Due, we will collect some personal data, including information from your application, resume, or LinkedIn profile. This information is used during the interview and candidate evaluation process for opportunities at First Due and is only shared internally. Please review our candidate privacy notice here.