Administrative Assistant

2 weeks ago


Kansas City, United States EcoSafe Environmental Services Inc. Full time $15 - $20
Job DescriptionJob DescriptionBenefits:
  • Employee discounts
  • Opportunity for advancement
  • Paid time off
  • Wellness resources

Administrative Assistant needed in the Greater Kansas City area for an environmental consulting and testing company.
EcoSafe Environmental Services, Inc. is a woman-owned & operated, environmental consulting and testing company. We offer opportunities for advancement through external and company-provided training/experience. Every day our employees apply their diverse skills, expertise, and knowledge to our mission of environmental due diligence and delivering creative solutions that improve our world. Well support you as a valued member of our team, whether youre established in your career or just starting out, through training programs, hands-on experience, mentoring opportunities, and guidance from respected industry leaders.

This is an entry-level position with local city/state travel required.

Job Summary:


The Administrative Assistant will play a crucial role in ensuring the smooth operation of our office by providing administrative support, managing day-to-day tasks, and maintaining efficient workflows. This role requires a high level of organization, attention to detail, and excellent communication skills.

Key Responsibilities:


  • Office Management: Coordinate office activities and operations to ensure efficiency and adherence to company policies. Maintain office supplies and equipment; order new supplies as needed.
  • Administrative Support: Assist with daily administrative tasks, including answering phones, managing correspondence, checking and distributing mail, scheduling meetings, preparing documents, and filing paperwork.
  • Data Entry and Record Keeping: Maintain accurate records, databases, and files, including employee records, vendor information, and other documentation. Handle data entry tasks and ensure data accuracy.
  • Scheduling and Calendar Management: Organize and schedule meetings, appointments, and travel arrangements. Prepare meeting agendas, take minutes, and follow up on action items.
  • Communication: Serve as the point of contact for internal and external communications, providing prompt and professional responses to inquiries.
  • Support to Leadership: Assist management with administrative tasks, special projects, and other ad hoc duties as needed.
  • Invoicing and Billing: Assist in preparing and processing invoices, tracking payments, and coordinating with the finance department to ensure timely and accurate billing.
  • Mail Handling: Receive, sort, and distribute incoming mail and packages. Prepare outgoing mail and coordinate shipping and deliveries.
  • File and Paperwork Submission: Submit and organize files and paperwork to ensure proper documentation and record-keeping.
  • Event Coordination: Plan and coordinate company events, meetings, and conferences.
Qualifications:


  • Education: High school diploma or equivalent required; associates or bachelors degree preferred.
  • Experience: Minimum of 2 years of experience in an administrative or office support role preferred.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software or tools.
  • Communication Skills: Strong written and verbal communication skills.
  • Organizational Skills: Excellent organizational and time-management abilities, with attention to detail and accuracy.
  • Problem-Solving: Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
  • Interpersonal Skills: Strong interpersonal skills with a customer service mindset and ability to work well in a team.
Preferred Qualifications:


  • Experience with project management or event planning.
  • Knowledge of basic accounting or bookkeeping principles.
  • Familiarity with data entry and maintaining databases.
Benefits:


  • Paid time off and holidays
  • Retirement plan options
  • Opportunities for professional development and growth



  • Kansas City, United States Fresh Form Draft Full time

    Job DescriptionJob DescriptionDescriptionJob Title:   Administrative Assistant Location: Kansas City, MOJob Summary:       As an Administrative Assistant at FreshFormDraft, you will be a key support to the management and operations teams, ensuring the smooth running of daily activities. This role requires a detail-oriented and organized individual...


  • Kansas City, United States Staffmark Full time

    We've got an outstanding opportunity with your name on it! Open the door to new opportunities at Staffmark and our partner company as an Administrative Assistant in Kansas City, MO and become a part of the top mailing service leader that specializes in moving our world forward by delivering what matters. We go above and beyond and have built a foundation...


  • Kansas City, United States Calverts Paving Inc Full time

    Job DescriptionJob DescriptionWe are seeking an Administration Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement organized filing...


  • Kansas City, United States EcoSafe Environmental Services Inc. Full time

    Benefits: Employee discounts Opportunity for advancement Paid time off Wellness resources Administrative Assistant needed in the Greater Kansas City area for an environmental consulting and testing company. EcoSafe Environmental Services, Inc. is a woman-owned & operated, environmental consulting and testing company. We offer opportunities for advancement...


  • Kansas City, Missouri, United States Saint Luke's Health System Full time

    Job SummarySaint Luke's Health System is seeking a skilled Administrative Assistant to support our team. As an Administrative Assistant, you will play a vital role in ensuring patient confidentiality and maintaining a professional environment.Key ResponsibilitiesCoordinate patient registration and schedulingManage patient information and maintain accurate...


  • Kansas City, Missouri, United States Olathe Ford Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our team at Olathe Ford. As a key member of our front office, you will be the first point of contact for visitors, handle administrative tasks, and ensure a smooth day-to-day operation.Key ResponsibilitiesFront Office Support: Greet...


  • Kansas City, United States Morgan Hunter Companies Full time

    Job Description Administrative Assistant Kansas City, MO We are seeking a go-getter Administrative Assistant to join our client's team. The ideal candidate will be an energetic self-starter with exceptional organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Key Responsibilities: Manage calendars, schedule...


  • Kansas City, Missouri, United States Percepta House Full time

    Job SummaryWe are seeking a highly organized and professional Administrative Assistant to provide administrative support, manage office tasks, and enhance the efficiency of daily operations at Percepta House. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.Key...


  • Kansas City, Missouri, United States Metropolitan Community College Full time

    Job SummaryWe are seeking a highly organized and proactive administrative assistant to provide essential support to our department at Metropolitan Community College. The ideal candidate will excel in multitasking, have excellent communication skills, and be capable of making various administrative and operational tasks.Key ResponsibilitiesProvide customer...


  • Kansas City, Missouri, United States Saint Luke's Health System Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at Saint Luke's Health System. As a key member of our front desk team, you will be responsible for providing exceptional customer service and administrative support to our patients and staff.Key ResponsibilitiesAnswering Phones and Greeting Patients:...


  • Kansas City, United States Kansas City Art Institute Full time $17

    Job DescriptionJob DescriptionPOSITION TITLE: Admissions Administrative AssistantDIVISION: Enrollment Management DEPARTMENT: AdmissionsREPORTS TO: Assistant Director of AdmissionsPAY TYPE: Non-ExemptWORKER TYPE: Full-TimeUPDATED: August 2024The Admissions Administrative Assistant is the frontline receptionist for the KCAI Campus and provides administrative...


  • Kansas City, United States SSi People Full time

    Job DetailsJob Title: Department AssistantLocations: 9400 Ward Parkway Kansas City, MO 64114Duration: (12+ months contract to Permanent)Job Description: The Department Assistant will provide administrative support to ensure continuity of daily department functions and operations by collaborating to provide and present department information. This position...


  • Kansas City, United States SSi People Full time

    Job DetailsJob Title: Department AssistantLocations: 9400 Ward Parkway Kansas City, MO 64114Duration: (12+ months contract to Permanent)Job Description: The Department Assistant will provide administrative support to ensure continuity of daily department functions and operations by collaborating to provide and present department information. This position...


  • Kansas City, United States Healthcare IT Leaders Full time

    Job Summary: Lead Corporate RecruiterChanteal Heardis recruiting this position. We are seeking a highly organized and proactive Executive Assistant to support the CEO of our Healthcare IT staffing firm. The ideal candidate will be resourceful, efficient, and communicate well. This role requires the ability to handle a wide range of administrative tasks and...


  • Kansas City, United States KC NORTHLAND CPA Full time

    Job DescriptionJob DescriptionOffice Administrative Assistant Job SummaryWe are looking for an organized, detail-oriented Office Administrative Assistant who will provide administrative support to the office, greet visitors, answer phone calls, and coordinate office activities. The Office Administrative Assistant will also be responsible for handling basic...


  • Kansas City, Missouri, United States Managed Staffing Full time

    Job OverviewJob Title: Admin/Office Clerk (Copying, Printing, Scanning, and Mailroom)Job Summary: Managed Staffing is seeking an experienced Administrative Assistant with 1-2 years of experience in printing, scanning, and mailroom operations. The ideal candidate will have expertise in print production, mail handling, and office support tasks such as copying...


  • Kansas City, United States Children's Mercy Kansas City Full time

    Provides general administrative support to the department including composing and typing routine correspondence and/or reports, completing administrative projects such as creating and updating databases, coordinating travel arrangements, records and Administrative Assistant, Administrative, Assistant, Healthcare


  • Kansas City, United States Eastern Airlines LLC Full time

    Job DescriptionJob DescriptionPosition/Title: Administrative AssistantLocation: Kansas City, MO - HDQOverviewAt Eastern Airlines curiosity and excitement for growth go a long way. Eastern Airlines was launched by seekers, adventurers, and above all fliers. Our rich legacy and pioneering spirit are still evident in our team today. Our open-hearted attitude,...


  • Kansas City, United States Randstad North America, Inc. Full time

    Do you have 2 years of experience working in an office and providing clerical support? Do you have a team mentality and customer service mindset? If so, we might have the perfect opportunity for you in Kansas City, MO! Monday-Friday - 100% On Site (6 Administrative Assistant, Receptionist, Administrative, Assistant, Staffing


  • Kansas City, United States Pride Health Full time

    Administrative AssistantPride Health is hiring an Administrative Assistant for one of its clients in Missouri. This is a 3-month contract with a possible extension with competitive pay and benefits.Location – Kansas City, Missouri (64108)Pay range - $22- $28 per hour. Length of assignment – 3 months (With possible extension)Shift – Mon- Fri – 8:00 am...