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Administrative Assistant

2 months ago

Kansas City, Missouri, United States Percepta House Full time
Job Summary

We are seeking a highly organized and professional Administrative Assistant to provide administrative support, manage office tasks, and enhance the efficiency of daily operations at Percepta House. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities
  • Administrative Support: Provide day-to-day administrative assistance, manage office tasks, and ensure the smooth operation of daily activities.
  • Document Management: Maintain and organize company files, records, and databases, ensuring confidentiality and accuracy.
  • Office Coordination: Order and manage office supplies, coordinate maintenance of office equipment, and assist in office logistics.
  • Calendar Management: Schedule appointments, meetings, and conferences for management, ensuring proper coordination and avoiding conflicts.
  • Data Entry: Input and update important information in databases and software systems with high accuracy.
  • Meeting Support: Prepare agendas, take minutes during meetings, and follow up on action items.
  • Customer Relations: Greet visitors and clients, direct them to the appropriate department, and ensure a positive experience.
  • Expense Tracking: Assist with tracking office expenses and submitting purchase requests for approval.
Qualifications and Skills
  • Education: High school diploma or equivalent (Bachelor's degree preferred).
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Communication Skills: Excellent written and verbal communication skills.
  • Organizational Skills: Strong organizational and time-management abilities.
  • Attention to Detail: Attention to detail and ability to prioritize tasks.
  • Discretion: Discretion and trustworthiness in handling confidential information.
  • Teamwork: Ability to work independently and as part of a team.