Contracts and Compliance Specialist

2 months ago

Baltimore, United States Global Refuge Full time
Job DescriptionJob Description

If you are passionate about transforming communities with a mission-driven organization, then we have the opportunity for you

Position Summary: Reporting to the Contract and Compliance Coordinator, the Contracts and Compliance Specialist will independently manage the curation and entry of sub-award agreements and financial compliance documents across all programs, ensuring accuracy and confidentiality. Utilizing advanced functions within the Salesforce constituent relationship management platform, the Contract and Compliance Assistant will handle communication with affiliates overseeing seamless data entry, export, and import operations. The position will analyze trends and conduct training on applicable topics.

Global Refuge, formerly known as Lutheran Immigration and Refugee Service (LIRS), is a nonprofit serving newcomers seeking safety, support, and a share in the American dream. Since 1939, we have welcomed those seeking refuge, upholding a legacy of compassion and grace for people in crisis. We walk alongside individuals, families, and children as they begin their new lives in the United States through our work in refugee resettlement, welcome and respite services for asylum seekers, economic empowerment and employment, and family unification for unaccompanied children. To date, we have served over 750,000 people from around the globe. Our comprehensive services leverage our extensive organizational expertise as well as government, community, and faith partnerships.

Attracting and retaining the best talent is vital to our continued growth and we are proud to offer an excellent benefits package including:

  • medical, dental, and vision available on the first day of employment,
  • professional development, tuition reimbursement,
  • generous paid time off including 20 days of vacation, 12 days of sick leave, 12 paid holidays,
  • 12 weeks of fully paid parental leave and up to 12 weeks of fully paid FMLA leave,
  • company 403(b) contribution of 3%, an additional 7% match which vests immediately,
  • Family Building benefits for reproductive procedures, adoption/foster care assistance, and
  • an annual wellness benefit that can be customized to support your personal needs including funding enrichment classes, gym memberships, and healthy eating plans (to name a few) all in an inclusive and progressive environment

At Global Refuge, welcoming newcomers isn't just our duty-it's an inherent part of our identity, rooted in our Lutheran heritage and inspired values and serving as a testament to our unwavering commitment to those in search of refuge. Please join us as we make a difference in the lives of newcomers.

DUTIES

  • Independently and accurately enter affiliate information in Salesforce for government contracts. These include agency address and leadership information, descriptions, UEI and EINs, and signatories for contracts, administrators, and financial and compliance points of contact.
  • Independently produce affiliate correspondence including acknowledgments, emails, and requests for outstanding documentation.
  • Distribute program contracts to affiliates and Finance.
  • Demonstrate autonomy in adhering to Global Refuge policies and procedures when processing executed contracts, ensuring signature confirmation and the inclusion of necessary finance documents, such as affiliate budgets and FFATA details, as applicable.
  • Exercise independent oversight in maintaining electronic copies of contracts/agreements across federal, private, and independent contractor agreements, ensuring adherence to correct naming conventions, organizational setup, and appropriate filing structures.
  • Independently verify affiliate registration status for federal funding in Sam.gov, exhibiting meticulous attention to detail.
  • Responsibly address affiliate inquiries via the contracts and compliance inboxes for Finance and Program Administration.
  • Update and maintain the compliance matrix tracking all required financial compliance documents and leases for all affiliates.
  • Analyze data and provide feedback for possible process improvements to the Contract and Compliance Coordinator.
  • Update and maintain the standard operating procedure for the financial compliance process.
  • Train affiliates in the use of the Contract and Compliance portal on Connect.
  • Contributes to a work environment that encourages knowledge of respect for and development of skills to engage with those of other cultures or backgrounds.
  • Contribute to departmental projects and tasks as required.
  • Other tasks as assigned.

QUALIFICATIONS

  • An undergraduate degree in a related field is preferred with two years of applicable work experience, or an equivalent combination of education and experience.
  • Proficiency in database administration, affiliate management, data imports and exports, developing reports, particularly Salesforce
  • Ability to navigate multiple computer systems, and applications, and utilize search tools to find information.
  • Proficiency in Microsoft Office: Outlook, Excel, Word, and PowerPoint.
  • Ability to organize and prioritize work, be proactive, take initiative, problem-solve, follow through, and manage multiple priorities.
  • Ability to work with complex, evolving issues and quickly develop expertise.
  • Possess analytical reasoning, the ability to interpret and evaluate complex information, while identifying patterns and essential issues.
  • Excellent verbal and written communication skills, especially in proofing document communications.
  • Ability to exercise utmost tact and diplomacy when dealing with confidential issues and ability to discern confidential issues.
  • Ability to navigate and collaborate with a diverse workforce.
  • Commitment to Global Refuge's core mission and values and an ability to model those values in relationships with colleagues and partners; commitment to empowering refugees and migrants.

Global Refuge is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state, or local laws. We participate in E-Verify.

We offer a competitive salary and comprehensive benefits package in an innovative and rewarding work environment. Salaries are based on the latest market data and reflect the education, skills, and requirements for the role. Differentials may exist based on the region and language abilities. Global Refuge has been welcoming newcomers since 1939. Learn more at globalrefuge.org.

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