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Accounts Payable

3 months ago

Cleveland, United States UB Greensfelder LLP Full time
Job DescriptionJob Description

Accounts Payable (AP) Coordinator

UB Greensfelder LLP is an AM Law 200, super-regional firm law firm focused on exceeding client expectations and delivering superior, customized legal solutions. Created in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., the firm's 275 lawyers advise regional, national, and global businesses on a wide range of legal matters across more than 25 specialized practice and industry groups. UB Greensfelder has nine primary office locations, including Chicago; Cincinnati; Cleveland; Columbus, Ohio; Florida; New York; Southern Illinois; St. Louis; and Washington, DC.

Position Overview:

We are currently seeking a full-time Accounts Payable Coordinator as part of the Accounting team in our downtown Cleveland office. The Accounts Payable Coordinator is responsible for reviewing and processing invoices related to Firm charges, client advances, and employee reimbursements. The AP Coordinator is also responsible for scheduling ACH and check payments to vendors, as well as processing all foreign vendor invoice payments. This position involves data entry and requires a high level of accuracy and attention to detail. This position will also have a high level of interaction with outside vendors, as well as members of the Firm (both inside and outside of the Accounting Department) to resolve any AP issues.

Essential Functions:

  • Responsible for setting up vendor records in Aderant and inputting the correct 1099 classification.
  • Accurately entering all invoices in Aderant.
  • Administering the review, approval, export, and import of all Chrome River invoices (our employee expense reporting software program).
  • Administering the Firm MasterCard program and performing the monthly statement reconciliation.
  • Preparing payment schedules for domestic vendor invoices, employee reimbursements, and foreign vendor invoices.
  • Voiding checks when requested, reissuing when necessary.
  • Researching client and/or firm charges as requested, responding to vendor/staff in a timely fashion.
  • Reconciling vendor accounts in the event of a payment misapplication.
  • Reconciling USPTO account on a monthly basis.
  • Other duties as assigned.

Qualifications:

Associates degree or equivalent related experience in business, accounting, or finance with a minimum of two years accounts payable experience. Law firm experience and working within the Aderant and/or Elite systems is preferred, but not necessary to apply.

Regular attendance is required five days a week. Hybrid in-office/remote schedule available.

The above is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

UB Greensfelder provides top-quality, sophisticated legal services, serving business clients ranging from small entrepreneurs to international companies. Our work environment is business casual and we offer a competitive compensation and benefits package, which includes medical/dental/vision, 401(k) with employer contribution, short and long term disability plans, life insurance, well-being initiatives, and paid parental leave programs. If you desire to work in a truly people-focused environment for a firm that values its employees, then UB Greensfelder is the firm for you.

UB Greensfelder places a high value on diversity and is committed to cultivating an equitable and inclusive environment where all of our employees can thrive. Candidates from diverse backgrounds are strongly encouraged to apply.

Equal Opportunity Employer