General Affairs Specialist

1 month ago

Montgomery, United States MOBIS Full time
Job DescriptionJob Description

Summary

As a member of the General Affairs & Human Resource Organization, this Specialist is responsible for providing general affairs services to offices and plants area and supporting Korean Expatriates who are dispatched from HQ. The incumbent also administers the Company's Auto Lease Program for Managers and above, serves as the host of the special event for VIP visits and tours and the Outstanding Team Member Award Program, administers International Travel, writes Manager's newsletter, and assists the General Affairs and Human Resources Organization in implementing daily assignments and annual events.

In the early stage of company establishment, The GA job will contribute a lot to the establishment of MOBIS North America Electrified Powertrain, LLC various operating standards and systems will be established to support the construction of buildings/facilities/equipment and to support employees. After the establishment of a corporation, you will be in charge of operating the determined standards and systems. Of course, even at this stage, if necessary, standards and systems can be improved.

ABOUT MOBIS NORTH AMERICA ELECTRIFIED POWERTRAIN, LLC

MOBIS North America electrified Powertrain, LLC (MNAe) is a Tier 1 supplier of BSA and PE systems, which are vital parts to produce electric vehicles, based on state-of-art manufacturing technology related to battery system assembly.

ESSENTIAL FUNCTIONS: To perform within this position successfully, the incumbent must be able to perform each essential duty satisfactorily. Other duties may be assigned.

  • Manages the office work environment and office products for all offices and plants: Office supplies, equipment (printer, water purifier, coffee machine), fixed assets, etc.
  • Effectively negotiate, and periodically review contracts for office services and equipment.
  • Coordinates the repair and maintenance of office equipment, to include making recommendations to order new equipment as needed.
  • Purchases Supervise routine and non-routine office purchases such as stationery, Workstation and facility, and other new office facilities and make sure the stock is sufficient, housekeeping stock requests, material & facility, including maintenance. Also, maintains good relationships and negotiates with vendor while, increasing suppliers' option.
  • Coordinates and assists with setting up new Team Members' workstations to include telephone, computer, name plates for cubicles and mailboxes, office supplies
  • Designs and Administers the Company's Internal Travel Program for all Team Members coordinate with affected departments to ensure that travel invoices are paid in timely.
  • Administers the Company's Auto Lease Program, assists Managers and above in-vehicle ordering, titling, registering, and tags, and ensures timely payment of monthly invoices.
  • Participates in annual business planning, submits requests for annual travel budget expenses, and monitors spending using SAP systems.
  • Assists the General Affairs and Human Resources Departments in planning and implementing new and recurring events.
  • Sets up the work environment for New Hires such as name tags, drawer keys, badges, etc.
  • Assists managers and serves as the photographer for VIP visits and tours and for the monthly Outstanding Team Member Award Program
  • Work environment improvement activities such as handling employee complaints w/ improvement activities.
  • Managing the documents utilizing the corporate information security policy
  • Coordinates with incoming Korean Expatriate Team Members to assist in obtaining temporary and permanent housing, utilities, social security cards, drivers licenses, and school admission for expatriate children.
  • Assists with out-processing logistics for Expatriates and family members upon their return to Korea.
  • Other tasks as assigned.

BASIC QUALIFICATIONS:

Preferred Education & Experience:

  • Bachelor's degree in Business Administration, Business Management, or related experiences
  • One (1) or more years of experience in General Affairs
  • Departmental budgeting experience
  • Previous experience in a fast-paced industrial manufacturing environment

Required Knowledge, Skills, & Abilities:

  • Fluent in both English and Korean Preferred
  • Ability to develop, implement, and manage strategic plans.
  • Must be goal-oriented, customer-focused, and results-driven.
  • Excellent written and verbal communication skills.
  • Proven interpersonal, communication, and time management skills.
  • Proven experience with Microsoft Word, Excel, and PowerPoint
  • A working knowledge of Auto Lease Programs
  • Knowledge of Human Resources Information Systems, SAP preferred.

Certificates, Licenses, and Registrations:

None Required

Working Conditions:

  • Reliably commute or plan to relocate before starting work (required)
  • Office setting, some walking within and between buildings

Supervisory Responsibilities: No

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