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HR & Quality Administrator

4 months ago

South Gate, United States Flag Solutions Full time
Job DescriptionJob Description

FLAG's mission is to show our contractors & clients the best this industry can offer by upholding our principles of leadership, service, and exceptionalism.

For a Best-in-Class experience, partner with FLAG and allow us to demonstrate how we're changing the industry, and how we can do the same for you.

We are looking to hire an HR & Quality Administrator in the city of South Gate, CA This is a contract to hire opportunity to join our HR Department.

Schedule: 7am-4pm or 8am-5pm (Monday-Friday)

Pay: $22-23/hour

Position SummaryThe HR & Quality Administrator plays a crucial role in supporting the efficient operations of the Human Resource & Quality departments by performing various administrative tasks. We are seeking a detail-oriented and organized individual with a strong ability to coordinate multiple projects simultaneously. The ideal candidate will be responsible for providing crucial support to the HR Manager and Quality Manager, assisting in various HR and Quality functions, and contributing to the overall success of the Company.

Primary Duties & ResponsibilitiesTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, ability and/or competency needed for successful performance in the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Work safely under functional safety guidelines such as PPE and equipment interaction.
  • All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable Company policies and procedures.
  • In the event of uncertainty or lack of knowledge of Company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.
  • Assist in the recruitment process, including posting job openings, preliminary review of resumes to the job specifications, scheduling interviews, facilitating candidate communications, preparing offer letters for approval, extending approved offers.
  • Organize, coordinate and schedule all new hire orientations. Conduct the new hire HR orientations.
  • Support benefits enrollment and administration, including onboarding of employees, changes and terminations in the insurance company portals.
  • Review and process all timesheets in support of Payroll processing.
  • Process and distribute HR reports.
  • Process all employee separations including completing all supporting documentation.
  • Respond to employee inquiries and provide assistance with HR-related matters.
  • Coordinate HR events, such as training sessions, workshops, and employee events.
  • Review invoices and ensure accuracy for HR Manager approval.
  • Administer the employee uniform program.
  • Maintain accurate and up-to-date employee records and files.
  • Provide administrative support to the HR Manager, including document preparation, data entry, and report generation.
  • Collaborate with the HR Manager to ensure compliance with HR policies and procedures.
  • Review calibration certifications.
  • Review customer approvals and ensure the master log is up to date.
  • Manage supplier approvals.
  • Organize correspondences to customer surveys.
  • Update data metrics for the department.
  • Provide onboarding quality training for new hires.
  • Perform other duties as assigned.

Experience & Education

  • Bachelor's degree in human resources, business administration or other related field highly preferred but not required, and 1 year of relevant work experience as an HR Administrator.
  • High School diploma/GED equivalent and a minimum of 2 years relevant work experience as an HR Administrator is required.
  • HR Certification (e.g., PHR and/or SHRM) is highly preferred but not required.
  • Experience with Workday is highly preferred but not required.
  • Experience with ADP Time is highly preferred but not required.
  • Experience with Oleeo is highly preferred but not required.

Required Skills

The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Strong organizational skills and attention to detail.
  • Effective communication and interpersonal skills.
  • Ability to handle sensitive and confidential information with discretion.
  • Proficient in Microsoft Office Suite.
  • High sense of urgency.