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Project Assistant

2 months ago

Miami, United States Careerxchange Full time
Job DescriptionJob DescriptionJob Title: Project Assistant - Transportation Department

Job Summary:
Join a dynamic transportation department as a Project Assistant, where you will play a crucial role in supporting the successful management and execution of various transportation projects. This position requires top-notch administrative skills, meticulous attention to detail, and the ability to organize and manage multiple tasks efficiently.

Key Responsibilities:

  • Maintain and organize project documentation, ensuring all files are current and accurately stored.
  • Monitor project timelines and milestones, providing consistent updates to keep projects on track.
  • Coordinate project activities, including scheduling meetings, taking minutes, and following up on action items.
  • Draft and manage correspondence related to projects, including emails, letters, and reports.
  • Support the procurement process by tracking purchase orders and coordinating with vendors on reports and payments.
  • Address community concerns related to transportation projects, such as inquiries about street lights, speed bumps, and road repairs.
  • Facilitate clear communication among project team members, stakeholders, and external parties to ensure effective collaboration.


Required Skills and Qualifications:

  • Proven administrative skills with the ability to manage multiple priorities simultaneously.
  • Exceptional organizational and time management skills with a strong attention to detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Strong written and verbal communication skills, with the ability to convey information effectively across various levels.
  • Ability to work both independently and as part of a team, with a proactive problem-solving approach.
  • Experience handling confidential and sensitive information with discretion.


Work Schedule:

  • Monday to Friday, 8:00 AM to 5:00 PM
  • Onsite at Griffin Road Office


Compensation:

  • $31-$35 per hour


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