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Executive Assistant

2 months ago

Alexandria, United States SimIS Inc. Full time
Job DescriptionJob DescriptionSimIS, Inc.

Executive Assistant (C-Level)

 

Who We Are: Founded in 2007, SimIS Inc. is an innovative information technology solution Veteran Owned Small Business (VOSB) that models future environments, requirements, and capabilities, and then secures the enterprise from internal and external threats compliant with Federal, State, and industry standard governance to ensure client mission success. Our performance standard is “excellence,” with an outcomes-based, quality focus in our services and products, guided by our core values of honesty (in word and deed), relationships (confidence and trust with clients and partners), teamwork (shared goals, mission, and purpose), loyalty (allegiance to our client and team), and importance of others (work and win as a team).

Job Title:                         Executive Assistant
Job Location:                Alexandria, VA

Security Clearance:     Active SECRET Clearance

PRIMARY DUTIES & RESPONSIBILITIES

  • Provide executive administrative assistance to the Director including coordination with external organizations for meeting requests, logistical coordination and speaking engagements using sound judgment, initiative and independent action
  • Collaborating with team members to ensure communication is consistent between team members while accomplishing tasks such as managing calendar(s), greeting and escorting visitors, submitting and verifying clearance requests, submitting executive Motor Pool request for senior executive staff, and submitting visitor access link for external visitors.
  • Deal with all levels of the organization and key customers, some at the SES and Flag Officer level, with a high level of tact and diplomacy
  • Arrange hotel and travel accommodations and process claims using the Defense Travel System (DTS)
  • Serve as the administrative point of contact for government staff personnel in a sensitive compartmented information facility (SCIF) using comprehensive knowledge of Office of the Secretary of Defense missions, policies and operations
  • Compose responses to routine inquiries and assist the Deputy Director in communication with his subordinates
  • Follow administrative, confidential, and sensitive data guidelines
  • Prioritize work assignments to ensure work is completed accurately and in a timely manner

MINIMUM SKILLS & REQUIREMENTS:

  • Experience supporting senior government civilians (EA role preferred)
  • Knowledgeable of administrative office automation operations such as Microsoft Office and Protocol
  • Outstanding interpersonal skills and professional appearance
  • Solid administrative skills (correspondence management, calendar management, scheduling travel, monitor workflow and track expenses; etc.)
  • Comfortable interacting with high-level individuals and functions well in a fast-paced environment
  • Must be a team player skilled with resolving conflicts
  • Excellent organizational skills; detail oriented
  • Hard-working, dependable and able to work without direct supervision
  • Competent with the Defense Travel System
  • Current TS/SCI eligible

DESIRED SKILLS & REQUIREMENTS:

  • Previous Office of the Secretary of Defense/Pentagon/Service/ National Capital Region experience
  • Bachelor's Degree or equivalent
  • DoD or National Capital Region work experience
  • Special Access Program experience
  • Proficient with Correspondence and Task Management System

Benefits:

  • Medical, Dental, and Vision  
  • Short Term Disability (SimIS provides Short-Term Disability benefits at no cost to you)  
  • Life Insurance  
  • 401(k) Savings Plan  
  • Tuition Assistance Program  
  • Paid Time Off (PTO)  
  • 11 Holidays each year  
  • SimIS, Inc. is an AA / EOE / M / F / Disability / VET / Drug Free Employer  

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