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Administrative Assistant

3 months ago

Happy Valley, United States Drug Hunter Full time
Job DescriptionJob Description

We're seeking a proactive and detail-oriented Administrative Assistant to join a highly skilled startup team. The ideal candidate will have hands-on experience in a dynamic, fast-paced startup or similar environment. You will play a crucial role in ensuring the smooth operation of day-to-day activities and providing support to our team members. This role reports to the Director of Operations, will support the executive leadership team, and is an excellent opportunity to gain exposure and grow within Business Operations.

This is a full-time, fully remote position based in the Portland, Oregon metropolitan area, with periodic in-person work events. Up to 10%-20% flexible travel to major conferences and events may be required. Drug Hunter is an Equal Opportunity Employer Vets / Minorities / Women / Disabled.

Who We Are:

Drug Hunter (drughunter.com) is a rapidly growing, scientist-led pharmaceutical industry information service that helps biopharma R&D scientists keep up with the modern science of drug discovery. We help the R&D scientists discovering new medicines make informed decisions by providing them with powerful scientific insights that they don't have time to find.

We believe in science and data, that it takes a team to bring new products to market, and that readers' time is valuable. Together, we will help scientists create better products for society by saving them time, keeping them up-to-date, and helping them teach others.

Key Responsibilities:

  • Independently organize company meetings and events including interviews, offsites, business development & marketing activities, and team-building activities.
  • Oversee and execute the end-to-end recruitment process for employees across departments, including candidate sourcing, interviews, feedback, onboarding and offboarding
  • Onboard and offboard employees, independent consultants and contractors across functions including but not limited to finance, accounting, HR, IT, legal, customer service, security, and administration
  • Draft agendas, record minutes, document key action items, manage internal Wiki, develop, compile, and distribute presentation and communication materials, and adhere to compliance with applicable rules and regulations
  • Manage complex calendar set-up and movement and coordinate both domestic and international travel arrangements
  • Work with finance, accounting, & HR consultants to ensure timely and compliant processing of payroll and administration of benefits
  • Process incoming and outgoing communications with government agencies and internal and external stakeholders in a timely manner
  • Follow best practices for company recordkeeping, filing, contract management, and data hygiene
  • Ensure internal compliance with operational processes and performance, recommending and implementing solutions for improvement where necessary.
  • Other duties as assigned

The Administrative Assistant is a critical role that requires a willingness to do whatever it takes to make sure the team can operate at 100%, a habit of giving and receiving direct but constructive feedback, and the ability to think like an owner and take responsibility as a reviewer for many team activities. The Administrative Assistant should be prepared to execute on the company's operations which requires a working style that is driven by attention to detail, radical candor, transparency and accountability, integrity, agility and pragmatism. The Administrative Assistant should align with our culture and values including a focus on community, teamwork, and data-driven decision-making.

Success Factors

  • Bachelor's degree, with 2-4+ years of relevant work experience supporting executives in a fast-paced environment
  • High intelligence, agency, and attention to detail
  • A proactive, urgent approach to work, with a readiness to adapt as needed.
  • Outstanding communication abilities across all formats, tailored for both internal and client-facing interactions.
  • High degree of professionalism in dealing with diverse groups of people including Board members, investors, senior executives, clients, outside parties, and staff
  • Digitally native, comfortable with social media, modern software platforms, and new technologies and platforms and eagerness to apply new best practices to a growing organization

Pay and Perks:

Drug Hunter believes its people make it exceptional. Because of this, we're prepared to offer a competitive salary, equity-based compensation, and a wide range of benefits that include healthcare, dental, vision, life insurance, FSA/HSA, critical illness coverage, a 401k and 401k match, and a flexible work schedule. We have a high-growth, team-based company culture that is engaged, and a flexible vacation policy. Drug Hunter is a remote-first company with team members based all over the US.

Sound exciting? Apply today and join us