Sales & Marketing Assistant

2 months ago

Chicago, United States Atema Full time

Ideal Candidate:

Atema is seeking an experienced Sales and Marketing Assistant that will support the Chief Sales and Development Officer. The ideal candidate will be able to enhance the Chief Sales and Development Officer's effectiveness through information management, meticulous attention to detail, and time management skills. One should have the confidence to thrive and accept new challenges while supporting multiple roles in a dynamic team setting.


This individual should have experience working in an office environment, performing administrative duties, and providing sales and marketing support to Executive Management. The Sales and Marketing Assistant must be proficient in Microsoft Office applications, familiarity with multiple social media platforms, utilizing marketing CRM systems for email campaigns, and the ability prioritize task completion with limited supervision.


Who We Are:

Atema is a global Quality Management System consulting firm specializing in the construction industry. Founded in 2003, we cater to a diverse range of clients in the construction quality sector, working alongside our sister organization, DOT Quality Services, which is an accredited certification body for international standards. We work actively in the building construction industry, transportation with a specialty in fabricated steel and precast concrete structures, where we offer comprehensive services to improve our clients' structural fabrication projects.


Position Details:

The Sales and Marketing Assistant will report directly to the Chief Sales and Development Officer in day-to-day functions supporting current and potential Atema clients. This position will work onsite (M-F) at our HQ location in West Loop, Chicago, IL

Job Functions and Responsibilities


Sales & Development

  • Monitor incoming leads channels such as emails, phone calls, referrals, show attendance, and other sales channels
  • Enter leads received into company CRM system
  • Field lead and customer questions in a professional and concise manner
  • Provide courteous and professional customer service
  • Draft proposals for standard products and services
  • Enter proposal data into the Sales Dashboard and prepare sales reports for Executive Management
  • Routine upkeep of the proposal template with updated products and services
  • Assist in follow up with archived leads, and clients with completed projects to determine new or modified service offerings
  • Communicate with accounting and project teams once proposals are sold to continue the certification assistance process


Marketing

Support Management in the creation and delivery of email marketing campaigns

  • Update marketing collateral as directed by Management
  • Maintain a monthly content calendar for social media postings and email campaigns
  • Assist in tracking content deliverables for on time postings
  • Request analytics reports regarding website and ad campaign performance with Atema’s marketing contractor
  • Assist in preparing monthly marketing reports for Executive Management
  • Entry level website support (Shopify): Support Management in keeping website content up to date as directed
  • Execute timeliness of marketing deliverables


Office Administration

  • Answering the main phone line, forwarding calls, and setting up follow up calls using programs such as Microsoft Teams, and other screenshare platforms
  • Prepare communications such as memos, emails, reports, and other correspondence
  • Other duties as assigned


Qualifications:

  • Proficient in Microsoft Office applications (Emphasis on MS Word, MS Excel, Teams, and Outlook)
  • Familiarity with Shopify for website editing (strongly preferred)
  • Familiarity with use of social media platforms
  • Familiarity with a Marketing CRM system for email campaigns (Klayvio, MailChimp, etc.)
  • Self-driven and has the ability to achieve tasks alone with appropriate direction
  • Effective time management and organizational skills; able to prioritize.
  • Strong data entry experience
  • Strong written and verbal communication skills


Education and Background:

  • At least two years of sales and marketing experience
  • At least one year of office administration experience
  • Bachelor’s degree preferred or an equivalent combination of education and/or experience


Benefits Offered:

  • Attractive health insurance package (Medical, Dental, Vision, Basic Life Insurance and Telemedicine subscription)
  • Paid Leave, Sick/Safe Leave & Holidays
  • Competitive 401K with company contribution (After one year)

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