Administrative Assistant

4 weeks ago

Farmington, United States Simplify Inventions LLC Full time
Job DescriptionJob DescriptionWORK LOCATION: Waterford Township, MI

Hangar Aviation Management is looking for an Aviation Services Coordinator to join our team. In this role, you will be responsible for assisting with AP/AR processes, organizing and scheduling meetings, answering the phone, and helping assist with events and meetings. This role is a full time position 8am – 4:30pm Monday – Friday and will be in-office at our aviation hangar.

Key Responsibilities:

  • Basic Accounting Tasks:
    • Assist with accounts payable and accounts receivable processes.
    • Prepare and process invoices, receipts, expense reports and payments accurately and timely.
    • Reconcile credit card statements
    • Maintain accurate financial records and ensure all documentation is filed appropriately.
    • Prepare monthly invoices.
    • Perform data entry tasks related to financial transactions.
  • Office Administration:
    • Answer and direct phone calls and emails in a professional manner.
    • Organize and schedule appointments and meetings.
    • Maintain office supplies inventory and place orders as necessary.
    • Manage and organize office files, records, and correspondence.
    • Assist in the preparation of regularly scheduled reports.
    • Provide general administrative support to the management team.
  • Support Functions:
    • Help coordinate company events and meetings.
    • Provide support in the preparation of financial audits.
    • Perform other related duties as assigned.

Qualifications:

  • High school diploma or equivalent; Associate's degree in Accounting, Business Administration, or related field preferred.
  • Proven experience in an accounting or administrative role.
  • Strong understanding of basic accounting principles and procedures.
  • Proficiency in MS Office, particularly Excel and eagerness to learn our flight scheduling and expense tracking system.
  • Excellent organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Ability to handle sensitive information with confidentiality.
  • Ability to work independently and as part of a team.

Equal opportunity employer

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