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Office Manager/Accounting Assistant

4 months ago

Sterling, United States LandCare Full time
Job DescriptionJob Description

Office Manager/Accounting Assistant at LandCare are responsible for all administrative functions within the branch, including providing support to the Branch Manager and operational teams to ensure proper procedures are being followed. Areas of responsibility include process management, accounts receivable, accounts payable, payroll review, new hire onboarding, and general administration. The Office Manager/Accounting Assistant is the main point of contact for the branch.

Requirements

Process Management

  • Understand and manage administrative processes executed in LandCare’s operations management software
  • Lead weekly review of job reports in team meeting to ensure accurate job costing and work ticket management
  • Provide initial and ongoing training and support of systems to production team members
  • Lead branch through month-end close process, meeting deadlines and ensuring accuracy of transactions

Accounts Payable, Billing and Payroll

  • Generate accurate invoices according to schedule and present to customers in a timely manner
  • Review invoices requiring additional assistance with branch team during weekly meeting, identifying action plans and follow-up
  • Create purchase orders, manage receipts and vendor bills to ensure accurate and timely payment
  • Review branch payroll for accuracy of hours and employee signatures on timesheets – submit for processing when complete
  • Process new hires into HRIS system

General Administration

  • Answer phones, collect mail, and manage office supplies/equipment
  • Maintain personnel files and complete uniform requests
  • Other administrative tasks as necessary

Benefits

Besides the great team environment and the ability to work outside, we also have a strong benefits package for our team members:

  • Competitive base salary
  • Team based profit sharing program
  • 401K for all employees with 3.5% company match
  • Medical, dental, and vision coverage
  • Paid Time Off Policy + 9 corporate holidays
  • Formal training and development program